Administration Manager

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this job involves

We’re looking for a personable, professional and proactive Administration Manager to join our team based onsite at a prominent sub-regional shopping centre based at Leichhardt, anchored by 3 key majors and a number of familiar chain stores and restaurants!

In this varied and busy role, you’ll manage and control accounts receivables and payables, and administration within the Centre Management team. You will be responsible for ensuring efficient running of all office functions. You will oversee the budgeting process and assist the team to work within budgetary constraints with reporting responsibilities to the Client.

A snapshot of the role:

• Prepare and attend to banking processes
• Manage monthly rent roll and billings process
• Lead and manage the pursuit and receipt of outstanding tenant arrears
• Daily processing of incoming and outgoing mail items including courier bookings
• Maintain and update tenant and contractor records and files, including public liability details, tenant files, leases, bank guarantees, contracts and correspondence
• Monitor and report all operational complaints to the team. Assist with the follow up to repair/maintain

Sound like the job you are looking for? Before you apply, it’s worth knowing what we are looking for:

The successful applicant must have excellent attention to detail and the ability to adapt. This opportunity will suit someone who is looking to be part of a small dynamic team, can think on their feet, customer service focused and work collaboratively. 

• Knowledge of Accounts Receivable and Accounts Payable functions
• Experience in a role within a Shopping Centre
• Be a diligent operator with high degrees of numeracy and ability to negotiate and solve problems
• Able to work well independently as well as within a team environment

What you can expect from us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

We value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership! WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best!

Apply today, quoting job reference number JDREQ347429

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.