Administration Officer - Miles State School

A position exists for a cheerful Administration Officer to work at our busy reception desk at Miles State School. This role is offered on a permanent full-time basis, at 60 hours and 0.83 FTE per fortnight.

Duties include reception, student services, newsletter production and facilities and event organisation, working in a vibrant and friendly school with fabulous staff and students.

About the Department of Education

The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

About Miles State School

Miles State School is a P-6 State School, located in the welcoming rural township of Miles, in the Darling Downs South West region. Miles is located at the junction of the Warrego and Leichhardt Highways in the western Darling Downs, 300 km north-west of Brisbane.

Miles State School has a student population of approximately 200, is facilitated by eight classes, a special education program, and a staff of 32 teaching and ancillary professionals who provide a welcoming, supportive, safe and positive environment for our students to thrive in.

About the Role

Your role as the Administration Officer will have you undertaking work across a broad range of corporate service activities including reception, student services, facilities, procurement and finance. In addition to the duties in the role description, the successful applicant will also undertake the following responsibilities:

• Reception duties including sign in registers and compliance with visitor procedures;
• Oversee day to day operations of enrolments and provide enrolment management policy advice, including the preparation of documentation and assisting with enrolment activities and data input;
• Co-ordinate special events including Awards Night and other school celebration activities;
• Develop, monitor and track Blue Card processes;
• Provide a range of financial administrative activities and operations including data entry, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements;
• Co-ordinate and create our fortnightly Newsletter using Microsoft Sway;
• Photography of special events at schools, awards, parades etc;
• Manage usage of QFleet vehicles at our school, whilst complying with Departmental policies and procedures;
• Co-ordinate Facilities operations including the creation and finalisation of WAAPS, management of Start Work Meetings and understanding of Departmental Workplace Health and Safety and Asbestos management;
• Day to day management of Microsoft OneNote whole of school communications platform in conjunction with School Leadership Team.

Please refer to the attached role description for any mandatory requirements for this position. 

How to Apply

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A 2-pg response to the How you will be Assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )