Administrative Assistant

The Hospital:The Royal Children's Hospital's (RCH) Vision is “A world where all kids thrive”.RCH is a cornerstone member of the Melbourne Children's Campus, partnering with Murdoch Children's Research Institute, The University of Melbourne Department of Paediatrics and The Royal Children's Hospital Foundation.RCH has cared for the children and young people of Victoria for more than 150 years since it was founded in 1870. A full range of paediatrics and adolescent health services are provided plus tertiary and quaternary care for the most critically ill and medically complex patients in Victoria, Tasmania, southern NSW and other states around Australia and overseas. The Hospital has more than 6,000 staff, a budget of $850M, 12 wards and 350 beds. Annually, the RCH has 300,000+ Specialist Clinic appointments, 90,000+ Emergency Department presentations and 20,000 elective surgeries.The RCH is committed to the .RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact.For further Information on RCH is available .Administrative Assistant

• Part time, Fixed term (0.2EFT until Dec 2025)
• Located in the CBD
• Excellent employee benefits including salary packaging
• Friendly and supportive team environment

About the RoleThis is a part time fixed term position at 15.2 hours a fortnight within the Department of Adolescent Medicine, Young People's Health Service.You will be responsible for providing administration support to the Community Health Nurse and broader YPHS nursing team, acting as first point of contact you will schedule fortnightly outreach visits to youth refugees, update patient details and demographics on the electronic medical record, order and maintain stock supplies and assist with the development of fact sheets, flyers and funding grants.Classification for this position will range from A021- A025 (base salary
$63,996 to $73002
per annum, plus superannuation)What you'll achieve:

• Provide high level customer service to patients and team members whilst acting as first point of contact for the program
• Coordinate with accommodation support workers to create scheduled visits to youth refugees
• Assist the Community Health Nurse to create fact sheets and flyers addressing mental health and wellbeing while staying in temporary accommodation
• Work collaboratively as part of the Departments Administrative team
• Develop and maintain strong working relationships with internal and external stakeholders
• Ensure mandatory training modules are completed within the rectification window

Your skills and experience

• Previous administrative experience supporting a small team in a hospital or office setting
• Excellent customer service and communication skills
• Demonstrated experience with software packages such as Word, Excel, Teams
• Previous experience creating fact sheets or flyers - desirable

If this sounds like you, click to view the position description.About the DepartmentThe Department of Adolescent Medicine, The Royal Children's Hospital Melbourne, is a multidisciplinary specialty department providing inpatient and outpatient care to adolescents experiencing both physical and mental health concerns. Sub-speciality teams within the Department of Adolescent Medicine include the Eating Disorders Service, specialising in treating adolescents with anorexia nervosa and other restrictive eating disorders, the Gender Service who assist children and adolescents experiencing gender dysphoria, The Transition Support Service providing care in transition from paediatric to adult health providers, the Young People's Health Service who provide primary health care for marginalised and at risk youth and the Chronic Illness Peer support (ChIPS) team who facilitate peer support, leadership and participation among adolescent and young adults aged 12-25 living with a chronic illness.What we offer:

• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Staff immunisation
• CBD location close to public transport
• Flexible work options available

Other requirements:

• Current National Criminal Record Check, or willing to obtain
• Valid Working with Children Check
• Current NDIS Worker Screening Check, or willing to obtain

if applicable

• Compliance with RCHs “Staff Immunisation - Prevention of Vaccine Preventable Diseases” procedure

Application processTo apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description.Shortlisting for this position will commence immediately, we encourage you to apply promptly!For more information about this position please contact Shantelle Hendy, Senior Administration Coordinator Ph: 03 9345 6531 Email: adol.admin@rch.org.auWhy work at the RCH?RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact. We offer the opportunity to work in world-class facilities, surrounded by Royal Park and only a short tram trip from the heart of Melbourne city.We also offer discounted staff parking, salary packaging, and an award-winning health and wellbeing program.The RCH is committed to a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse background, all members of the LGBTQI community and people with disability.It is a requirement of your employment that you be fully vaccinated against Covid-19, and Influenza annually for Category A and B roles, in compliance with any public health orders in place at the relevant time, unless you have a medical exception in line with those public health orders, which has been accepted by The Royal Children's Hospital. Applicants will be required to provide their Australian Government Immunisation History Statement, it is a requirement of the RCH to collect, record and hold vaccination information.It is also a requirement of your employment that you comply with any direction given by The Royal Children's Hospital that you be vaccinated against, or prove immunity to, any other disease, unless you have a relevant exemptionAre you ready to join our team?Apply online by clicking on the “Apply” buttonApplications close 29 April 2024