Address
Salary- Excellent opportunity for an experienced Administration professional to support the Director of Advancement
- Ongoing, full-time position at our vibrant Hawthorn campus
- Attractive HEW 5 Salary + 17 super and flexible/ hybrid options available
As the Administration Assistant you will provide administration and secretarial support to the Director, Advancement and provides support across the functional areas of Advancement including high level administrative support for the Associate Director, Philanthropy reflecting a culture of professionalism and excellence across the portfolio.
You will be responsible for a variety of tasks including diary management for Director and Associate Director, travel management, coordination of meetings/events with senior internal stakeholders including major donors, high-profile alumni, maintaining records on Raiser’s Edge CRM, processing accounts payable and credit cards, and managing stationery/office equipment purchases for the units. The role also provides support for special projects, urgent priorities, for recruitment administration and on-boarding of new team members as well as preparing papers for meetings, coordinating divisional events and resolving issues as they arise.
This is a fantastic opportunity for a passionate and motivated administration professional where you can utilise your discretion and initiative to ensure positive and effective working relationships with senior staff across the university.
About You
To be suitable for this role you will need to have experience in the below key accountabilities:
- Demonstrated experience in providing high-level administrative support including the ability to deal with information of a sensitive and confidential nature.
- Excellent interpersonal, written, and verbal communication and relationship management skills with demonstrated ability to communicate across cultures, and with staff at all levels of an organisation.
- Ability to be proactive and show initiative, to work independently and be an effective team member.
- Discretion and diplomacy and always maintaining confidentiality.
- Sound analytical and conceptual skills, with the ability to collect and interpret relevant information and find appropriate solutions to complex problems.
- Well-developed IT skills including high level of competency in the use of word processing, spreadsheet, and e-mail, in particular MS Office applications.
A degree with subsequent relevant experience or extensive experience and broad knowledge in senior administrative fields.
About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:
- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice
To Apply
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.
If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.
Please Note: Appointment to this position is subject to passing a Working with Children Check.
If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on .
Applications Close: Wednesday 24th January 2024 at 5pm.
Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.
Equity and Diversity
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our website.
We welcome and encourage applicants from diverse backgrounds to apply.
We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements, please contact .
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
For any support, please contact or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan.
Victoria’s Commitment to Action: Improving international student employment outcomes
As a signatory to , Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.
