Administrative Officer (Aaep) - Everleigh State School

We are seeking a highly organized and efficient Administrative Officer to join our team at Everleigh State School. The Administrative Officer will play a crucial role in ensuring the smooth operation of administrative functions within the school environment. This position requires a detail-oriented individual with excellent communication skills and the ability to multitask effectively. This position is offered on a temporary part-time basis.

About us:

Everleigh State School is committed to the success and wellbeing of all children as they transition into Primary School, through each stage of their learning and into Secondary School, in an inclusive learning environment focused on achieving Excellence Through Equity. We strive for continuous improvement in access to quality teaching, learning and assessment of the Australian Curriculum.

Your role:

As the Administrative Officer (AAEP) you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

Responsibilities include:

• Undertake routine activities including reception (telephone and counter enquiries), First Aide, correspondence and general administration, maintaining school records, such as incident reports, processing incoming and outgoing mail and email.
• Knowledge of Inclusive Education, the National Consistent Collection of Data and adjustments for students with disability is preferred but not essential.
• Provide high level of administrative support to the Head of Special Education Services.
• Prepare minutes of meetings, school policy documents, reports, forms, newsletters, and TEAMS invitations.
• Liaise with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members)
• The role will require the successful candidate to demonstrate empathy, emotional intelligence and support to students.
• Administrative tasks including arranging appointments, coordinating stakeholder meetings, correspondence and general administration, collating student data and processing incoming and outgoing correspondence
• Maintaining student details on OneSchool such as medical records, scanning and uploading evidence of learning, assessment, medical reports, meeting minutes, forms and referrals.
• Assist with completing requisition forms to order resources and equipment, being aware of the Department of Education purchasing procedures
• Ability to work in a fast paced environment and can be flexible and responsive to the needs of the school.
• Please refer to the attached role description for any mandatory requirements for this position.

Please refer to the attached role description for any mandatory requirements for this position.

To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history) 
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )