Commercial Administrator

Qube Bulk have an opportunity for a Commercial Administrator - someone with sound general administrative experience, seeking to further develop their skills and experience, working closely with our Commercial Team.

Primary Purpose

The Commercial Administrator is primarily responsible for the administration & monitoring of Qube Bulk’s haulage, stevedoring and storage agreements via Salesforce (contract management system).

Specific Responsibilities

• Assist, monitor and support the commercial and site administrative teams with primary contract information, updating pricing adjustments and contract renewal processes.
• Work with internal and external customers to ensure timely compliance with commercial obligations.
• Maintain an organised and up to date structure of records and digital files.
• Extraction and reporting of primary contract obligations / information from Salesforce as required by the Contract Manager.
• Assist with administering and tracking of quotations, opportunities and other commercial opportunities via Salesforce.
• Monitor and track the contract development process for the Commercial Team

Qualifications and Experience

• Minimum 3yrs administrative experience, ideally in a logistics or mining environment, however not essential.

• Proficient with Microsoft Office, particularly Word and Excel.
• High attention to detail and ability to work to deadlines.
• Ability to work through issues / processes and identify improvement opportunities.

• Functional knowledge of Salesforce is highly desirable
• Well-developed interpersonal and communication skills.

Key Competencies/Skills

• Excellent organisational and time management skills.
• Strong verbal and written communication skills.
• Well-developed spread sheeting abilities.
• Structured approach to handling multiple requests / tasks.

Safety, Health & Environment

• Take reasonable care for your own safety and health and the safety of others
• Follow all safety and health instructions as specified during induction
• Use personal protective clothing or equipment provided by the company when applicable
• Take good care and maintenance of company and client equipment
• Report any situation at the workplace that you believe could constitute a hazard to any person and that you can’t correct yourself
• Report any injury or harm to health of which you are aware of that arises in the course of, or in connection with your work, however minor
• Co-operate as necessary so that the company is able to carry out its HSE obligations
• Co-operate with the rehabilitation program where required

In addition Zero Harm reflects our belief that we operate in an environment where risks are managed and that work does not impact on our people’s health and wellbeing.

Avoid Taking Unjustifiable Risks

• Identify, assess and report all known and newly identified hazards and incidents in the workplace
• Implement effective risk controls
• Participate in the monitoring, review and evaluation of implemented risk controls
• Stop work where there is an imminent danger and escalate to the appropriate supervisor/manager

Avoid Causing Harm

• Do not engage in bullying or harassment in the workplace
• Engage in safe work practices
• Treat fellow employees, contractors, clients and the public with respect
• Do not cause pollution or harm to the environment

Follow the Safety, Health & Environmental System

• Follow the requirements of the SHEMS documentation including Rules, Procedures and Instructions
• Identify system shortcomings and opportunities for improvement

Be Prepared To Work Safely

• Report to duty in a fit state, free from fatigue the influence of alcohol or other drugs
• Wear required Personal Protective Equipment and operate plant equipment safely
• Participate in consultation activities regarding matters affecting your health, safety and welfare
• Participate in relevant HSE training and maintaining your HSE related competencies
• Engage in Work only when in possession of required and current Certificates of Competence