Event Coordinator

Job Description:

• 12-month max-term contract
• Sydney based office role
• On site attendance at events required

How will I help?The Westpac Group Events team delivers client facing and internal events both nationally and offshore. Reporting to the Head of Event Marketing, this role will play a key role in providing first class event marketing solutions to the Westpac Group.The Event Coordinator role is responsible for assisting in the management of the events portfolio within Westpac including:

• Provide event support and administrative assistance to all members of the Events team.
• Update and maintain the accuracy of master event calendars on a timely basis.
• Schedule fortnightly Events team meetings and develop agendas for each.
• Manage the accurate processing of all invoices.
• Assist Event Managers/Specialists with the printing, production and collation of event collateral.
• Assist Event Managers/Specialists with packing and unpacking of event toolboxes and collateral for each event.
• Assist members of the team with event budget reconciliations, pCard reconciliations, event reporting, travel bookings and other event support where required.
• Conduct research into venues, speakers, AV, entertainment, theming and merchandise where required.
• Develop and maintain effective supplier relationships on behalf of the Events team.
• Monitor the Event team email inbox.
• Consistently re-evaluate working practices in terms of efficiency, innovation and cost cutting procedures and seek out and implement new practices where required.

Please note some travel may be required in this role and from time to time, you may need to attend events over the weekend or in the evenings. Your flexibility will be required.What's in it for me?You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is creating better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.What do I need?

• 2 years previous events coordination experience within a corporate environment.
• The ideal candidate will bring an understanding of digital technology in the events space, including webcasting, streaming, podcasts, interactive voting, webinars and social media.
• An understanding of e-marketing and event management systems (particularly Aventri) would be highly regarded but not essential.
• Strong organisational, time management and multi-tasking skills.
• Exceptional attention to detail.
• Experience in managing administrative processes and procedures and events management experience will be highly regarded.
• You will have advanced level Microsoft Outlook, OneNote, Teams, Planner, Excel, Word and PowerPoint skills.

What is it like to work there?We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As well as competitive remuneration and a great culture, joining the Westpac family means you will have access to banking, wealth and insurance benefits.How do I Apply?Start here. Select the APPLY or APPLY NOW button.At Westpac we are committed to providing a supportive culture and creating diverse, inclusive, and accessible workplaces, branches, products and services for our customers, employees, and community. This role is open to experienced candidates seeking a discussion around workplace flexibility. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email talentacquisition@westpac.com.au.Do you need reasonable adjustments during the recruitment process?We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please call 1800 655 592 Option 2.3 or email talentacquisition@westpac.com.au