Executive Assistant

• Full time role (Fixed Term ending 1st July 2025) based in the CBD
• Attractive remuneration + Super + Salary Packaging up to $18,550+ Health & Wellbeing Benefit + Employee Assisted Program
• 5 weeks annual leave
• Flexible work hours

Working with Uniting

Our purpose is to inspire people, enliven communities and confront injustice.  We address the causes of vulnerability and disadvantage, stand for a just society and support individuals and communities to be valued and connected.

About the role

We have an exciting opportunity for an experienced, highly skilled, and professional Executive Assistant to support our Co-CEOs and the Executive Team, working Full-Time (12-month max term contract, providing maternity leave cover), 5 days per week with flexible start and finishing times. 

This role is crucial in ensuring the smooth day to day management of the office administration, relieving the Co-CEO’s of administrative duties, and allowing them to focus on core business.  Working closely with the Chief Administrative Officer, you will provide a high level of executive support.  Your attention to detail and proactive approach will be valued assets. This role is suited to a self-starter who enjoys accountability and can work both autonomously and within a team environment.

The key responsibilities for this position will include:

• Research, develop and deliver tasks, projects and events as required to support the Co-CEOs, Executive Team and Senior Manager Advocacy.
• Prepare well written papers, proposals and reports to support Board and operational reporting requirements.
• Demonstrate the capability to multi-task, being flexible to accommodate urgent requests as required.
• Develop effective working relationships across the organisation as well as with external stakeholders to support the outcomes of the role.
• Provide timely, effective and efficient administrative support to the Co-CEOs particularly in relation to diary and record management.
• Organise meetings, book meeting rooms and arrange catering, as required.
• Manage the travel portal for Uniting and liaise with FCM, including coordinating, booking and managing travel arrangements and providing detailed travel itineraries to travellers.
• Complete expense claim reconciliations for the Co-CEOs using the organisation’s expense claims and reconciliation tools (i.e. ProSpend and Weel)
• Other administrative duties as directed by the Co-CEOs.

About you

We are looking for someone who has:

• Five or more years working at PA/EA level, providing support to a CEO and Executive Teams.
• Previous experience working in a social services (Not For Profit or Government environments preferred).
• Exceptional organisational skills in managing schedules, diary management, coordinating meeting managing travel arrangements.
• Strong attention to detail.
• Ability to develop and build strong relationships with both internal/external stakeholders and all levels within the organisation.
• Ability to undertake the role with a high level of maturity, integrity and maintaining confidentiality.
• Excellent computer literacy skills in particular MS office, word, excel, outlook and PowerPoint.

You will also have:

• National Police Clearance (no older than 6 months or willing to obtain).
• Current Western Australian Driver’s Licence.

How to apply

Please apply through the SEEK website, providing a covering letter together with your current resume.

Enquiries can be directed to People Services at **************@unitingwa.org.au.

A position description outlining further details is available here.