Address
Form of workExecutive Assistant
Based: Canberra
Full time
- Are you an experienced administrator, EA or PA looking for a change?
- Rapidly growing and innovative business in the healthcare industry
- Great team environment where you are recognised for your contributions.
- Full time position with flexibility to reduce to a four-day week for the right applicant.
iMH is the shared vision of Aurora Healthcare and Medibank’s Amplar Health to introduce a new model of private mental health care. If you have a desire to work in healthcare, and can bring your passion, enthusiasm and talent to the role then this is the position for you.
iMH has people at the heart of everything we do. We value and respect the individual contributions of our employees. We are committed to offering a friendly place to work and a supportive team environment. We want to provide a life changing experience not only for the people who access our services but also for the people who work with us.
A vacancy exists for an Executive Assistant to the General Manager / Director Clinical Services (GM/DCS) of Deakin Private Hospital in Canberra. This is a full-time office-based role however we are happy to consider reducing this to a four-day week for the right applicant.
This role will appeal to applicants with experience or an interest in recruitment as coordination of this process, in liaison with the GM/DCS is a key task of the EA. We are looking for someone who will be excited to bring their skills, willingness to learn and enthusiasm to become part of the wider hospital team here at Deakin Private. This role provides you with the opportunity to work autonomously with the support of other hospital staff and a wider iMH Executive Assistant team.
The position
The role of the Executive Assistant is to ensure the provision of efficient and effective administrative support services to the General Manager/Director of Clinical Services & the executive team.
Key duties:
- Oversee the GM/Director of Clinical Services administration requirements including, answering telephone enquiries, monitoring emails, coordinating calendars and correspondence.
- Coordinate meetings, manage attendee lists and invitations on behalf of the GM/Director of Clinical Services - prepare and distribute minutes and agendas.
- Attend to general executive office matters, such as distribution of memo’s / minutes etc., faxing, photocopying, and collating, filing, archiving.
- Coordinate the credentialing process for doctors.
- Maintain & monitor accurate files for Credentialed staff and Doctors.
- Maintain accurate staff HR files.
- Oversee timesheets for senior staff as directed by the CEO / Director of Clinical Services.
- Travel bookings
Essential Criteria:
- Experience in an Executive Assistant role and in a hospital, setting would be an advantage.
- Sound computer skills in Microsoft Office Suite.
- Advanced time management and organisational skills
- Sound documentation and report writing skills.
- Excellent communication and liaison skills.
- Possess the capability to work autonomously, responsibly and the ability to meet deadlines and prioritise tasks.
Pre-Employment Screening
- A current police check (dated within the last three months)
- Working with vulnerable people’s check
- It is mandatory for all iMH employees are fully vaccinated against COVID-19 and influenza.
- You will also be required to provide evidence for vaccinations including Hep B, Dtpa, MMR & varicella.
Applications close: 21 February 2024
Enquiries about the role can be emailed to Anna Smith, Deakin Private Hospital GM/DCS **********@imh.com.au
To apply, please submit a cover letter (maximum 2 pages) and Curriculum Vitae (CV).
