Address Who we are:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Our mission is to help create meaningful, sustainable cities & communities.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA), and active participants in the Federal Career Revive Initiative which supports the attraction and retention of women returning to work after a career break.
We pride ourselves in empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
Urbis, Shaping futures your way!
The Opportunity:
Urbis has an opportunity for an experienced Executive Assistant to join the team in Brisbane!
You will play an integral role in supporting lead Directors within our Future State business unit, ensuring the seamless delivery of operational and project administrative assistance.
This role requires a proactive individual with a forward-thinking approach to navigate and mitigate conflicting priorities and deadlines, while maintaining a client-centric approach and professional demeanour.
You will actively engage with diverse internal and external stakeholders, therefore possessing excellent client service and communication skills is necessary for success.
You will:
Manage and monitor emails fielding and responding to calls and emails, coordinating appointments, and determining appropriate actions.
Demonstrate expert time management skills with an ability to consistently manage competing tasks, timeframes, and priorities efficiently.
Provide diary management, organise conferences and travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting.
Coordination of tender responses and document production generally, in a fast and accurate manner.
Manage expenses, including data input of expenses and reimbursements and the reconciliation of credit card invoices and reports.
Preparing marketing material and presentations.
Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
Complete other duties as directed.
About you:
Demonstrated experience in a similar role supporting multiple stakeholders.
Brings a positive and ‘can do' attitude
Ability to develop strong rapport with team members
High attention to detail
Excellent knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel in particular);
High proficiency in both spelling and grammar
Exceptional time management and organisational skills
Why Urbis?
Urbis is committed to fostering an inclusive, flexible, and diverse work environment. We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break. By joining us you will receive many benefits including:
Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
Active mentorship by the best in the business, development of career goals and support in achieving them.
Investment in ongoing training with all employees provided with an annual training budget.
Monthly morning teas and regular social events to celebrate professional and personal wins.
Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.
How to Apply?
If you are an enthusiastic candidate, with the desire to become part of a driven and highly professional team, click on “Apply for this job.”
Email us at careers@urbis.com.au if you have any questions.
#JoinUrbis
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
