Executive Assistant | Team Coordinator

About North East Link
The Spark Consortium has been selected to deliver the Central Package of the North East Link Project - Victoria's biggest road project.
The Spark Consortium's Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane tunnels and key interchanges for the project.
The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbourne's freeway network from the M80 Ring Road to an upgraded Eastern Freeway, reducing journey times and diverting heavy vehicles away from local roads. Up to 135,000 vehicles will use North East Link every day, reducing congestion in the north-east while maintaining local roads.
About the Opportunity
Opportunity for an experienced Executive Assistant to take on this high-profile role supporting the Director on the largest infrastructure project in Melbourne. Your exceptional multi-tasking skills and ability to work in a high-pressure environment will be key to your success in the role.
This role will be accountable for:

• Delivering accurate, timely and responsive administrative support to the Director
• Managing travel, accommodation and conference requirements
• Coordination and minute taking of Alliance Management meetings
• Contribution to the effective organisation of project related events
• Diary management
• Ensuring accurate and timely completion of all documentation such as project communications, letters and reports
• General office management duties and ensuring office effectiveness by meeting ad hoc needs and requirements
• Answering and screening telephone calls
• Liaising with internal and external clients on a regular basis
• Managing corporate credit cards, expense claims

Minimum requirements for this role are:

• Experience in a corporate Personal Assistant position, preferably in construction
• High-level organisational, time management, interpersonal and communication skills
• Advanced skills in MS PowerPoint, Word and Excel
• Ability to maintain confidentiality and discretion at all times
• Ability to quickly familiarise yourself with multiple in-house databases
• Ability to work autonomously and prioritise tasks in a busy, fast-paced environment
• Excellent negotiation and problem-solving skills
• Ability to develop relationships with internal and external stakeholders at all levels
• Ability to manage multiple tasks under pressure whilst remaining professional at all times

If this opportunity is of interest to you, please click on the 'Apply now' button to register your interest and please also subscribe to 'Job Alerts' to be notified of upcoming opportunities with SPARK.
Whilst we are keen to hear from candidates with proven infrastructure project experience or experience working for a Tier 1 or Tier 2 Contractor to be a part of an iconic construction project in Melbourne, Victoria, we also will consider applicants that are seeking to enter or re-enter the industry.
SPARK is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the North East Link Central Package. We value diversity, inclusion and equity through providing a working environment where all employees feel included, valued, and free to bring their different skills, experiences and perspectives.