Executive Assistant

EXECUTIVE ASSISTANT

Responsibilities: 

• Provide comprehensive administrative tasks such as drafting emails, preparing documents, and maintaining records.
• Manage bookkeeping tasks such as invoicing, expense tracking, and financial reporting.
• Identify opportunities for process improvement and implement solutions to enhance business efficiency.
• Act as a liaison between director, project manager and other consultants to facilitate communication and project execution.
• Demonstrate initiative and resourcefulness in managing tasks and solving problems effectively.
• Handle confidential information with discretion and professionalism.
• Run errands and handle personal tasks for the Director as needed.
• Manage extensive filing system to iCloud
• Create employment advertisement and manage Seek accounts.
• Track all projects and send reminders to director and project manager.
• Obtain quotes from suppliers and contractors and consolidate and file them
• Manage calendars and send reminders
• Train future administrative team

Requirements: 

• Have a passion for real estate.
• Excellent communication skills: ability to understand the tasks and ask the right questions.
• Proven experience in administrative roles, preferably in a real estate development business environment.
• Ability to work and seek solutions independently.
• Strong digital literacy with proficiency in Microsoft Office and Apple system
• Ability to work well under pressure.
• Driven and proactive mindset with a willingness to take initiative.
• Excellent communication and interpersonal skills.
• Exceptional organizational and time-management skills.
• Discretion and confidentiality are paramount.
• Flexibility to respond to deadlines and urgent tasks, including willingness to work overtime when necessary.
• Acute attention to detail
• A positive can-do attitude. Ability to pick up tasks outside of the usual range.

Hours: This is a full-time position, Monday to Friday, 9:00 am to 5:00 pm. 

Benefits

• Competitive salary based on experience and qualifications.
• Strong bonus based on the team performance.
• Unique opportunity for professional growth
• Progress into Business Services Manager, General Manager, Project Manager, Development Manager, Marketing Manager, Event Manager
• Potential flexibility of working at home part of the week
• Future opportunity to work in either Sydney or Brisbane with the potential of relocating overseas. 
• Employ future assistant for support.