Executive Assistant

We are a Main Market London Stock Exchange listed company which provides a complete range of drilling and mining services. We are an organisation committed to embracing and developing a diverse workforce so that they develop to realise their full potential, and provide you with the ability to make an impact with the next generation of mineral exploration drilling company. 

Executive Assistant

Location: Perth, Australia

Responsibilities

Administrative Support

• Full secretarial function and administrative support which includes diary management 
• Assist with reception handling as and when required 
• Handle phone calls, emails, and correspondence on behalf of the executive
• Assist Executive in preparing the Board Packs 
• Prepare and edit documents, reports, and presentations
• Maintain confidential files, records, and databases

Travel Coordination

• Arrange international and domestic itineraries, including flights, accommodations, and transport
• Manage travel expenses and reimbursements

Meeting Preparation

• Coordinate logistics for meetings, conferences, and events
• Take meeting minutes, track action items, and follow up on deadlines

Communication Liaison

• Prepare and edit correspondence, communications, presentations and other documents
• Assist with internal and client communication 

Project Assistance

• Prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner

Office Management

• Manage office budget and expenses, including day-to-day facilities management (where applicable)
• Manage office operations, including office supply inventory and other admin support (where applicable)
• Annual renewal of office rent and any corporate licence, permit or certificate
• Act as liaison with building management, as appropriate
• Supervise the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities
• Ad Hoc tasks (as required)

Requirements 

• At least 5 years’ hands-on senior administration experience in an office environment
• Ability to work with multiple Executives 
• Experience in organising Travel Logistics
• Ability to work under pressure
• Ability to prioritize tasks, meet deadlines, and handle multiple responsibilities
• Highly organised, self-motivated, with attention to detail and a positive approach
• Excellent verbal and written communication
• Competent in writing business correspondence in English
• Highly tech literate in business applications and Microsoft Office suite 
• Discretion and professionalism when handling sensitive information
• Uphold high ethical standards and maintain confidentiality
• Experience working in multinational and culturally diverse environments

Like to know more? Check out www.capdrill.com

If you think you have what it takes, please send your resume to ***************@capdrill.com

Our company is an equal opportunity employer, and we encourage everyone to apply.