Executive Support Officer

We are seeking a communicative individual with excellent organisational skills to join our team as an Executive Support Officer. In this role, you will be responsible for coordinating and providing high-level, quality, comprehensive, and confidential liaison, executive, and administrative support services to the Executive Directors and senior management within the Office for Early Childhood Development (OECD).

Key responsibilities will include:

• Manage the appointment diary of the Executive Directors, including scheduling appointments, preparing working papers, booking meeting rooms, welcoming visitors, and coordinating catering.
• Consult and cross-reference information and priorities with the Business Services team.
• Provide high-quality services including minute-taking, arranging meetings, coordinating travel arrangements, maintaining contact lists, file tracking, and monitoring incoming correspondence.
• Manage financial responsibilities, including processing invoices and reconciliation in line with the Treasurer's instructions.
• Manage HR items including bona fide reporting, monthly leave returns, and assisting with recruitment tasks as required.
• Liaise with the Chief Executive and other senior managers to ensure the Executive Directors are informed of urgent requirements and requests.
• Incorporate background information that supports decision-making processes and recommendations for action.
• Coordinate effective office communication protocols, ensuring all correspondence is addressed in a timely and appropriate manner.
• Undertake business improvement projects, research on office projects, and assist in the implementation of project outcomes and strategies.

Qualifications:

• Desirable a relevant tertiary qualification.

Why work with us: 

The Office for Early Childhood Development has been formed with a clear mandate. To create a fairer and better future for all children in South Australia.

As the steward of the early childhood development system , the Office will act on government's behalf, and work in collaboration with the sector, to organise and connect the system to reduce developmental vulnerability.

This includes leading reforms to quality preschool for all three and four-year-olds, supporting for families in the first 1000 days of a child's life, improving access to childcare and out of school hours care, and implementing workforce reforms.

Special Conditions:

The successful applicant is required to gain a Department for Human Services (DHS) working with children check (WWCC) prior to being employed which is required to be renewed every five years before expiry. 

The incumbent will be required to undertake RRHAN  -EC (Responding to Risks of Harm, Abuse and Neglect - Education Care) Facilitator Lead (Masterclass) extended course or the online (Fundamentals) course which will be required to be updated every three years. 

For all other Special Conditions please refer to the Role Description.

Enquiries:

To learn more about this opportunity, please contact Penny Pearce, Business Manager, via Tel: (08) 8303 05***or Email: *************@sa.gov.au .

Application Instructions:

For further information and details on how to apply for this vacancy, please go to iworkfor.sa.gov.au and search for vacancy number 581878.

The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.

Closing date is  17 March 2024 at 11:30 PM.