Legal Receptionist & Administration Assistant

A well established and respected boutique law firm in the heart of Melbourne’s legal precinct seeks to hire a full-time Legal Receptionist and Administration Assistant.

The successful candidate will be a motivated and enthusiastic team player with a “can do” attitude.

The Role

• Front of House & Client Interaction: 
  • Greet all clients/visitors and manage meeting room availability;
  • Manage incoming telephone calls and transfer calls to the appropriate staff member as required;
  • Recording accurate and detailed telephone messages and ensuring these are passed onto the appropriate staff member in a timely manner;
  • Handling general phone enquiries.
• File Management & Document preparation: 
  • Creating and maintaining all new file matters and client cards in Practice Evolve;
  • Conducting conflict checks;
  • Maintaining physical and digital filing systems;
  • Draft basic legal documents and correspondence as directed;

* Experience with Practice Evolve is ideal but is not mandatory.

• Administrative Support:
  • Undertake general administration duties including data entry photocopying, scanning and other clerical duties as required.
• Office Organisation: 
  • Organise and maintain office equipment as required;
  • Order and maintain stationary supplies;
  • Ensure office is kept tidy and clean;
• Office based in Melbourne CBD  |  Hours: 9am to 5pm Monday to Friday.

SKILLS & QUALITIES REQUIRED:

• Excellent verbal and written communication skills;
• Ability to liaise with clients; 
• Excellent organisational and time management skills;
• Ability to prioritise and work under pressure;
• Previous experience in a client-facing, receptionist or administration role;
• Ability to work autonomously when required;
• Accurate typing skills proficient in Microsoft Word and Outlook;
• Accurate spelling and grammar with impeccable attention to detail.

Please note that this position is not intended for a paralegal or a person seeking to enter into legal practice. Only shortlisted applicants will be contacted.

For further information about the position or our firm, please don't hesitate to email us at *****@johncurtain.com.au