Legal Secretary

Are you a skilled Legal Secretary looking for a dynamic role in Migration Services? Our client based in Melbourne is seeking a talented individual to join our team as a Legal Secretary.
Role Overview:
As a Legal Secretary you'll be an integral part to the team team, providing essential administrative support to the Principals and senior staff. From managing diaries to coordinating travel arrangements, you'll play a key role in ensuring the smooth operation of the Migration Services team.
Duties and Responsibilities:

• Diary management for Principals and senior staff
• Handling telephone calls, enquiries, and requests
• Email management and drafting correspondence
• Assisting with meeting preparation and follow-up
• Managing mail and coordinating travel arrangements
• Providing marketing support and maintaining client lists
• Inputting timesheets and managing expense claims
• Maintaining office systems and preparing conflict checks
• Reporting on various metrics as required
• Arranging meetings and greeting clients
• Providing financial administrative support, including billing
• Organising internal and client events
• Undertaking project work and general administration duties

Skills/Attributes Required:

• Minimum of 3 years word processing experience (75 wpm+)
• Previous experience in a Legal/Professional Services environment
• Sound understanding of corporate immigration and visa categories
• Strong decision-making and autonomy skills
• Professionalism and confidentiality
• Excellent client service ethic
• Effective prioritisation and problem-solving abilities
• Adaptability to changing workloads and deadlines
• Clear and concise communication skills
• Ability to establish rapport with colleagues and contacts

Qualifications and Experience Required:

• Minimum of 3 years Administration/Paralegal/Legal Secretary/PA or EA experience in a professional services environment

Software Programs Experience:

• Advanced knowledge of Microsoft Office suite
• Advanced knowledge of Leap Migration Manager (ideal)

If you're ready to take on a challenging and rewarding role in Migration Services, apply now to join this team in Melbourne! Don't miss out on this fantastic opportunity to advance your career in a supportive and dynamic environment. Apply today or contact our Mulgrave team for a further private and confidential discussion on 03 85457500.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.