AddressAbout The Brisbane Club:
Established in 1903, The Brisbane Club is a one of Queensland’s premier clubs, located in the heart of Brisbane CBD.
The Club caters to the professional and social interests of our diverse membership. Renowned for hosting an array of premium events ranging from corporate meetings and social gatherings to elegant weddings, we pride ourselves on delivering exceptional service and creating bespoke experiences for our Members and clients.
About the Role:
We are seeking a dynamic and dedicated Meetings & Events Coordinator to join our team. This full-time position, from Monday to Friday, involves orchestrating a variety of events at our premium venue. The role requires a proactive individual who excels in managing corporate events, social functions, weddings, and more, while fostering strong relationships with our Members. The ideal candidate will have a keen eye for detail, a passion for hospitality, and the ability to meet KPIs.
Key Responsibilities:
- Coordinate and manage all aspects of events, from initial planning to final execution, ensuring the client’s objectives are met.
- Work closely with clients to understand their vision and requirements for their event, and provide support throughout the planning process.
- Coordinate with external vendors to ensure seamless collaboration and delivery of services
- Work closely with Front of House team to oversee set up, ensuring all elements are organised according to client’s expectations
- Manage event budgets, financial transactions, including contracts and payments
- Coordinate and communicate effectively with other Club areas, ensuring all logistical requirements are met
- Liaise with Club Events department and collaborate with major Club events planning when needed
- Prepare event run sheets, floor plans, seating plan, client proposals, client agreements and invoices.
- Support team efforts to achieve sales targets and KPIs.
- Communicate effectively and professionally with clients to ensure smooth event execution, high client satisfaction and exceptional customer service
- Conduct venue inspections, client meetings and ensure all details meet the highest standards.
- Create bespoke experiences for Members when needed, ensuring every request is met with exceptional service.
- Establish and nurture long-term relationships.
The successful candidate will demonstrate:
- A minimum of 2-3 years of experience in event coordination, preferably within a high-end venue, hotel, or private members club.
- Proven ability to plan and execute a variety of events with meticulous attention to detail.
- Strong sales skills with a track record of meeting and exceeding targets.
- Excellent communication and interpersonal skills, capable of building lasting Member and client relationships.
- Team player qualities, thriving in a collaborative environment while being able to work autonomously.
- Highly developed organisational skills, with strong time management and ability to thrive in a high-volume work environment, managing multiple projects simultaneously.
- Passion for the hospitality industry and a commitment to delivering exceptional guest service.
- Proficiency in event management software and the Microsoft Office Suite.
- Strong problem-solving and decision-making abilities, with the capacity to handle stressful situations with composure and professionalism.
- Flexibility to occasionally work outside regular hours, as required by event schedules.
- Attention to detail and a passion for creating memorable experiences.
- A positive attitude, creativity, and a commitment to delivering exceptional customer service.
Education
- Bachelor’s degree Or Diploma in Events or similar preferred
Join The Brisbane Club and be a part of a team dedicated to creating extraordinary experiences. If you are passionate about event coordination and delivering unparalleled service, we would love to hear from you.
How to Apply
If you've read through the requirements of this role and you feel like you haven’t fully met the criteria, we would still encourage you to apply. We're aware of accessibility barriers when it comes to applying for a new role and we want to help.
All suitable candidates should forward their CV along with a one-page cover letter to Lizamarie O’Sullivan, Events Director via email to *********@brisbaneclub.com.au
Please note: Due to the nature of this role, you will be required to work in our office 5 days a week.
