AddressBrisbane Grammar School, a non-denominational boys’ school situated in the heart of Brisbane with a rich legacy spanning over 150 years. With approximately 1900 students ranging from Years 5 to 12, our institution is renowned for its unwavering commitment to academic excellence, a vibrant array of co-curricular activities, and comprehensive student wellbeing initiatives.
Our Community
At Brisbane Grammar School, we take pride in our dedicated and professional staff who form part of the achievements of the School. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.
Application Process
We welcome applications from individuals with diverse backgrounds and perspectives, recognising the contributions they bring to our community. Before applying, we encourage you to review our website and social media platforms to gain insight into what it means to be a part of Brisbane Grammar School. Familiarise yourself with our key policies and procedures on our website to navigate the recruitment process seamlessly.
Child Protection Commitment
At Brisbane Grammar School, the safety and wellbeing of our students are paramount. The School is committed to protecting children and young people from harm. We require all applicants to undergo a screening process prior to appointment. Candidates must disclose any information relevant to their eligibility to engage in activities involving children.
Purpose
The primary purpose of this event coordinator position is to provide planning, coordination and delivery of a high volume of events for the BGS community. Events may cater to current students and families, future families, past parents, alumni and donors, friends of the school and school associations. This position requires contact with key external stakeholders including alumni, donors and suppliers. The employee must exhibit excellent verbal and written communication skills and sensitivity to confidential matters. In addition, the employee must have attention to detail and ability to multi-task.
Duties
- Coordinate, promote and execute events for School community groups including current families, Alumni, School Parent Associations and external organisations to ensure the smooth delivery of variety of events including school, social, networking, fundraising and formal events.
- Liaise closely and build positive relationships with internal and external suppliers, guests and staff at various levels across the school to facilitate the planning and delivery of events.
- Liaise with external service providers to source quotes for venue hire, catering and other associated event requirements, maintain and keep records of event budgets and follow approval process.
- General event, production and finance reporting administration including event plans, run sheets, keeping accurate event data records, event collateral and post-event reports.
- Administrating event bookings including invoicing and receipting.
- Develop content for a range of purposes including invitations, EDMs, flyers and programs.
- Provide support for website and social media updates in relation to events and provide input into content if required.
- Layout, proof and print marketing and event collateral using Adobe Creative Suite (predominantly InDesign).
- Coordinate event day logistics and attend events as required.
- Data entry as required.
- Other duties and special projects as directed by the Director Community Relations.
Collaboration
- Develop and maintain friendly and productive working relationships with colleagues and students.
- Promote positive team development.
- Positively liaise with other staff to facilitate Community Relations, and wider school goals.
- Demonstrate a strong commitment to serving the school community.
- Assist with the implementation of School rules, programs, and procedures.
Professional Development
Participate in activities designed to ensure the maintenance of professional competence and understanding of current practice in Advancement and/or philanthropy, such as professional development workshops, seminars and conferences.
Hours of Work
This position is full time requiring some work out of business hours.
Required Knowledge, Skills and Abilities
- Experience in live end-to-end events coordination.
- Experience creating marketing collateral such as event invitations and EDMs including content creation, layout, design, proofing and printing.
- Ability to work independently.
- Ability to meet deadlines and think strategically.
- Positive attitude and strong work ethic.
- Strong attention to detail and organisational skills.
- Strong written and verbal communication skills.
- Ability to work beyond regular hours to deliver events.
- Experience with an alumni and fundraising database desirable.
