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Form of work Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.
The Motion Business is currently seeking an energetic and organized Office Administrator to support with a variety of office activities and assist senior level management with systematic admin tasks. Reporting to the Motion Operations Manager and located in Notting Hill, you will be instrumental in the smooth running of processes and procedures across the business. There’s no typical day for an office administrator – you could be working on overseas travel arrangements, supporting the facilities manager with organizing safety training, or preparing expense reports on any given day. This role is perfect for someone who thrives when working independently, is a proactive learner, resourceful, and a people-person always ready to assist to ensure a strong support system for business managers in the workplace.
Your responsibilities
Performing administrative activities such as scheduling meetings, organizing catering for special occasions, and monitoring office supplies
Directly supporting the Motion Business Area Manager, including with travel arrangements, meeting request, processing expenses, procurement and payment of invoices. Maintains confidentiality of sensitive information
Compiling power point presentations for team meetings and updating, publishing organization charts, policies, and controlled documents
Utilizing the available tools and systems, to improve communication flow and ensure important information is distributed and available to all team members
Responsible for quality KPI reporting and participating in internal and external auditing, to ensure compliance and continuous process improvement
Arranging internal/external events, including for example travel arrangements, itineraries, accommodation, car transport, conference registration, visiting speakers etc.
Scheduling and coordinating weekly and monthly team meetings and track attendance and communicate and follow up actions and minutes
Your background
Degree with previous experience in Office Administrative role supporting C-Suite executives
Proficiency in Microsoft Office
Ability to proactively prioritize and multitask, with excellent planning skills
A collaborative, solution-focused approach with strong written and spoken communication skills
Experience with Concur and SAP Ariba would be advantageous
More about us
ABB Motion keeps the world turning, while saving energy every day. Our pioneering drives, motors, generators, traction converters and mechanical power transmission products are driving the low-carbon future for industries, cities, infrastructure and transportation. Through our global presence we are always close to our customers. We help them optimize energy efficiency, improve safety and reliability and achieve precise control of their applications. We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. Recruitment Agencies please be aware that this role is being managed by the internal ABB Talent team directly. We will reach out to our preferred agency partners should we require support. Your adherence to our process is appreciated Work model: hybrid #LI-hybrid
