Office Administrator/Bookkeeper

Absolute Crane Solutions is seeking a competent Administration/Bookkeeper for our office located in Moolap (Geelong), VIC.

The successful candidate will have previous experience in an Administrator/Bookkeeper role. Knowledge of the crane and construction industry is preferred but not essential as there will be thorough training provided.  

ACS is a family owned business that has been in operation for over 10 years. 

Qualifications & experience

• Certificate IV in Accounting and Bookkeeping preferred.
• At least 2 yrs experience as a bookkeeper.
• Strong skills in using Microsoft suite and Xero.
• The ability to work autonomously with minimal supervision and a ‘can do’ attitude.
• Must have initiative, be reliable, motivated, organised as well as possess high attention to detail.
• Able to develop and execute efficient systems and processes. 

Tasks & responsibilities

• General administration 
• Invoice all clients on a weekly basis.
• Closely monitor outstanding invoices and follow up with clients for prompt payments.
• Process Payroll weekly.
• Reconcile invoices and receipts.
• Engage with staff, subcontractors, suppliers and any other stakeholders to issue purchase orders and track future expenses.
• Liaise with staff for weekly timesheet, data entry into the timesheet register and prepare payroll for payment.
• Bank reconciliations.
• Prepare end of month process including Balance Sheet.
• Maintain accurate records and reporting. 
• Assist in the onboarding process for new clients & staff by gathering necessary information, setting up their accounts and other relevant documentation. 
• Assist in gathering together project start up documentation, safety packs and documentation.

Benefits

• Flexible working hours for parents with children.
• Ability to work remotely with all IT provided.
• Stable and secure working environment with business in operation for 10+ years.