Personal Assistant

Antunes Lawyers is seeking to employ an experienced Personal Assistant to give direct support to the Partners.

The role includes:

• Diary management, including but not limited to scheduling meetings 
• Partner Mailbox Management including identifying important emails and redirecting emails to other lawyers in the firm
• Managing task-lists (internal and external), assisting with priorities and scheduling the Partner’s day
• Managing the Partners incoming calls, taking messages and being responsible in communicating with clients and internal staff
• Drafting correspondence to clients, other parties and internally
• Working closely with lawyers and other team members to ensure the Partners are prepared for meetings and other engagements
• Preparation of reports in relation to accounts and other key reporting areas of the firm as directed
• Assist with file administration, including creation, closing and archiving
• Assisting with reception overflow and reception duties as required
• Working as part of a team within the firm to ensure that effective support to the Partners is maintained
• General ad-hoc errands to assist the Partners

The right applicant will possess the following:

• Experience working as a Personal Assistant to a Senior Executive is essential 
• Highly efficient with strong organisational skills
• Solid communication and interpersonal skills
• High attention to detail
• Proven capability to manage tasks and multiple competing priorities in a fast paced environment
• Genuine resilience with emotional intelligence and diplomacy
• Proven capability to work autonomously as well as within a team
• Adhere to strict confidentiality principals, both internally and externally
• Take initiative, be pro-active with a positive and friendly disposition and a can-do attitude, understanding the role as fundamental to the efficiency of the Partners
• Confident usage of Microsoft Office suite, including excel, as well as experience in using Practice Management Systems

We offer a positive work place environment and we genuinely care for our staff. This is an opportunity to join a vibrant and progressive full service busy practice. You will be encouraged and supported to strive for professional excellence in all you do.

If this role is for you, please apply online by clicking the appropriate link or send your resume with covering letter to *****@antunes.com.au. 

Kindly note that we are only able to respond to successful applications.