Procurement Support Officer

About Local Buy

Local Buy is Queensland’s principal local government procurement partner and the largest provider of legislatively compliant Pre-qualified Supplier Arrangements in Queensland. We aim to make it easy, efficient and effective for local governments to connect to their suppliers.

Local Buy Arrangements are also a first for local government in Australia as they are open every 3 months to new suppliers or existing suppliers looking to expand the Categories they are in.  Local Buy has 52 arrangements under seven broad portfolios: Fleet, Civil Works, ICT, Consultancy, Corporate Equipment, Corporate Services and Industrial Commodities.

Local Buy is seeking to appoint a permanent, full-time Tenders and Contracts Officer to join its committed team of procurement professionals. Find out more at www.localbuy.net.au.

The Role

As a Procurement Support Officer with Local Buy, you will assist in providing efficient and effective administrative and Procurement Support to Local Buy and its commercial offerings.

The Procurement Support Officer is part of the Contracts Administration Team that supports the procurement process for Local Buy to deliver a high-performing pre-qualified Arrangements process by playing a pivotal administration role through system inputs and exceptional customer service.

Some of your responsibilities will include:  

• Managing incoming calls and emails and replying/resolving queries in a timely manner.
• Responding to general business queries from various external and internal stakeholders including current and potential Suppliers.
• Data entry and uploading information into VendorPanel and APET360 systems.
• Updating and tracking of contract documents in Excel and Word.
• Responding to clarifications when tenders are open.
• Issuing of Pre-Qualified Supplier Compliance Certificates.
• Providing support to Category Management, Local Buy engagement and marketing teams.

Why Local Buy?

Join the award-winning team leading the future of procurement. Local Buy isn’t just Queensland’s peak procurement organisation – we are recognised nationally for our excellence. In 2023, we were the CIPS overall winner and also took home awards for Best Procurement Transformation Programme and Public Procurement Project of the Year. We were even runners-up for Best Initiative to Build a Diverse Supply Base. These accolades reflect our commitment to innovation, collaboration, and social impact.

About You:

• An ability to work cooperatively and collaboratively in a close-knit team
• Excellent attention to detail with a can-do attitude and a healthy respect for deadlines
• Demonstrated ability to establish, prioritise and schedule tasks
• Ability to perform data entry and update documents to a high level of accuracy
• Proficiency in using software applications such as MS Office (Word and Excel)
• Experience in SharePoint, Microsoft Dynamics CRM, VendorPanel and APET360 is highly regarded
• A willingness to learn and work within our operating model, aspiration and vision

What you will get in return:

• A competitive salary and excellent working conditions
• Extra 3 % employer superannuation when you salary sacrifice 6% (total of up to 20%)
• Up to 2 “Special Bonus Leave Days” per year during annual close down
• A strong purpose to your work, and a culture that will support you
• Flexible working environment
• Professional development
• An opportunity to be innovative in working with a range of suppliers and government clients.