Project Administrator - Ad-Hoc Services (12-Month Contract In Darwin, Nt)

MYtech Consulting Services is a small IT company providing services to public and private sector clients. We are seeking a Project Administrator to provide high quality project coordination, administration and technical support to the DCDD Health Projects Team for the delivery of project activities including status and financial reporting, workshops, stakeholder management, tracking of milestones, issues and risk management. This position will be part time hours working Monday – Thursday and is a 12-month contract.

The DCDD Health Projects Team delivers a number of complex, mission-critical projects for the NT Department of Health through an inter-agency collaborative approach. Working closely with the client Agency, the team comprises of public sector employees and contractors working together to deliver multiple streams of activity as a portfolio of projects are delivered. The work environment is dynamic, fast-paced and results driven with high expectations of superior service delivery.

Key Duties and Responsibilities:

• Assist Project Managers in the planning and coordination of project related activities such as requirements and design workshops including preparing documentation, organising facilities, resources and stakeholders and assisting with execution.
• Be an active member of the team by providing support to key project team members during busy project schedules and activities.
• Develop strong working relationships with the project team, NT Health Office of the CCIO, Agency Business Systems Human Shared Services, vendors and other stakeholders.
• Provide project administrative support. Including:
  • Coordination and management of the monthly reporting cycle for project status and financial position
  • Coordination and management of team activities such as regular meetings
  • Performing the secretariat role for workshops and committees as required.
  • Assist with vendor management activities such as drafting vendor statements of work.

Essential Skills and Experience:

1. Demonstrated project/program experience in an administrative project coordination role or similar including experience in developing and maintaining process documentation and reporting on project statuses and activity.
2. Proven high level oral, written and interpersonal communication skills, with the ability to communicate and negotiate effectively with team members and internal and external stakeholders.
3. Demonstrated high level organisational and coordination skills with a diligent, energetic and positive approach and the ability to work autonomously, under pressure and meet deadlines, use initiative, prioritise workloads and maintain flexibility.
4. Demonstrated experience working in a collaborative, team orientated environment with high priority deliverables.
5. Solid experience in using software packages including MS Office Suite, with ability to quickly acquire skills in JIRA and SharePoint and other software systems.
6. Demonstrated work ethic and attitude which emulates DCDD values of being professional, accountable, honest, respectful and innovative.

Desirable Skills and Experience: 

1. Formal Qualification in (or working towards) Business Administration, Project Management, or equivalent experience.
2. Experience in the Health or Information Technology industries (IT).

Deliverables:

• Client and stakeholder satisfaction
• Reliable, high-quality support for the team

Clearances:

• National Police clearance

If this sounds like you, APPLY NOW!

We look forward to receiving your application.