Receptionist

What you'll be doing
Full time, permanent opportunity for an experienced Receptionist to join a dynamic architecture firm based in Melbourne's CBD. The receptionist, also known as the studio coordinator, will carry out a variety of administrative tasks as well as providing support to the wider business.

The day to day

• Responsible for Reception including answering calls, opening and distribution of mail, booking couriers, public transport cards, petty cash, travel and office equipment bookings.
• Management of office consumables; including stationery, kitchen Supplies.
• Maintaining office inventory and consumables including managing daily update of consumables for photocopiers and printers.
• Organising of maintenance for large office machinery (e.g.: photocopier/printers) and catering for meetings, special events and Friday night drinks.
• Undertake office errands including catering supplies, rubbish bin emptying, postage, banking, and urgent deliveries when needed.
• Maintain presentation of meeting rooms and office.
• Create and/or edit in house documents in MS Office (particularly Word and Excel) and Adobe Creative Suite (InDesign) as needed.
• Support to Practice Manager with project administration tasks. Assisting in production of project reports and business development presentations.

• Coordinating travel and accommodation for team members

Candidates will need to meet the following criteria

• Demonstrated success in a similar role as a receptionist
• Relevant administrative experience and ideally in a fast-paced organization
• Advanced Microsoft Office skills, adaptability to new software packages
• Excellent verbal and written communication skills
• Good problem solving & analytical skills
• Ability to work on own initiative as well as part of a team
• Experience in billing, processing invoices

Benefits to you:

• Immediate start
• Supportive and friendly team culture
• Southbank location
• $70k + super FTE

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Bella Bentincontri on ***************@marsrecruitment.com.au

Please note that due to the number of applications only successful applicants will be contacted.