AddressReceptionist and Office Administrator – Job Share (2 days a week)
- Be the “welcoming face” of a highly successful technology company with an international footprint
- Friendly team in a sophisticated corporate head office located in East Malvern
- Combine your exceptional people focus with strong administration capability.
Please note that the other job-sharer works a consistent 3 days per week. The successful candidate in this case must be able to work on a Friday and one other day in the week. Working hours will be 8.30am to 5.30pm.
About the Company
Ultradata is a trusted technology business partner to significant financial institutions across the Australian and Asia Pacific financial services market. A long-established business with 47 years’ experience, Ultradata has successfully completed thousands of technology projects across a portfolio spanning core banking, funds management, consumer finance, lending, and an array of digital and online services. Its vision is to be the premier provider of innovative software technology solutions and professional services, unrivalled in the finance industry.
Is this the next step for you?
The Receptionist and Office Administrator is a key role in our Finance and Administration team. As part of a small tight-knit team of friendly and supportive professionals, the successful candidate and their Job Share counterpart will provide a positive, first impression for callers and visitors to Ultradata’s Corporate Head Office. They will convey a professional, attentive and cheerful image at all times. They will also perform a range of administration functions to support the smooth operation of the business.
Specific responsibilities:
- Initial point of contact for all visitors to Ultradata’s Head Office reception - ensuring that corporate standards and a highly professional image are maintained at all times
- Answering calls and directing them to the appropriate team member
- Administration activities including courier bookings, managing meeting rooms, and similar
- Assisting in account payable tasks
- Assisting in accounts receivable tasks, including debtor follow-ups
- Travel bookings and coordination.
The ideal candidate:
- Must have a minimum of 2 years in a similar role in a white-collar, corporate environment
- Exceptional client service, strong interpersonal skills, and ability to deal with people at all levels
- Strong bookkeeping skills will be an advantage for accounts payable and receivable functions
- Accuracy and attention to detail
- Punctuality and reliability
- Sound computer skills including Microsoft Excel, Word & Outlook
- Excellent presentation and grooming
- Ability to multi-task, prioritise and meet conflicting deadlines
- Must be willing to work from the office – this is an onsite role.
Must be vaccinated against Covid-19 (at least 2 doses)
