AddressAbout Us
Project Air Melbourne is an innovative commercial mechanical plumbing and HVAC company in Southeast Melbourne. We strive to build strong partnerships with all our stakeholders, suppliers, clients, and staff.
At Project Air Melbourne, we value innovation and creativity. We offer ample opportunities for professional growth and development and as part of our team, you'll enjoy a supportive culture where your contributions are valued.
About The Role
We are seeking an Office Administrator to assist in the smooth day-to-day operations of the business.
As the Office Administrator, you'll play a pivotal role in coordinating our daily operations, ensuring seamless communication and efficiency across departments.
Responsibilities will include:
- Providing administrative support to project and service staff by managing staff schedules, processing orders, and coordinating deliveries through our warehouse team.
- Maintaining accurate records on IT systems, such as bill entry on Xero, project documentation on Buildxact, and company CRM systems.
- Ensuring compliance with company HR policies, including managing staff leave, processing timesheets, overseeing fleet management, and ensuring industry compliance for qualified staff.
- Monitoring stock levels in collaboration with warehouse staff, tracking material usage, and ensuring necessary materials are available to staff.
- Assisting in maintaining company social media accounts and updating website information.
- Providing administrative support to estimating and project management by preparing documents and reports as needed.
- Managing general office administration, including answering the telephone and monitoring company emails.
About You
The successful candidate should;
- Have previous experience in a senior administration role within a similar industry.
- Have proficient experience using Microsoft office
- Have experience in scheduling staff as per project management requirements.
- Have prior experience in using accounting software such as Xero.
- Be able to manage and prioritise competing demands across different departments and live projects
- Be able to ensure staff compliance with company policy and procedures.
- Be confident in their ability to lead staff, problem solve and work on their own initiative
- Have excellent verbal and written communication skills.
- Be organised with good attention to detail.
In return, Project Air Melbourne will offer an excellent salary in a company that recognises the value of investing in its staff. We will assist you in meeting your professional goals through training and professional development as required. We believe in a healthy work-life balance and will take a flexible approach to assist with meeting the needs of the right candidate.
