Receptionist/Administration Assistant

Nicholas James Lawyers is an integrated and well established Law Firm with offices in Essendon and Sunbury.

Due to organic growth, we are seeking a well presented, motivated and enthusiastic Administration Assistant to join our firm.

Working hours are strictly Monday-Friday from 9am to 5:30pm and may be spread between our Essendon and Sunbury offices.

The successful candidate will be responsible for the following duties:

• Greeting clients and visitors at reception 
• Answering and directing incoming telephone calls (for our Sunbury and Essendon offices) and ensuring messages are passed to the appropriate staff member on a timely basis
• Handling of incoming and outgoing mail
• Opening and closing files in our Document Management System (Leap)
• Photocopying, binding and scanning documents
• Diary management and management of meeting rooms
• Managing office supplies such as stationery, equipment and furniture
• Upkeep of reception area, meeting rooms, kitchen and all common areas
• Receiving and dispatching deliveries
• Routine petty cash handling
• Deed record keeping and management
• Conducting property, company and other searches, as directed
• Preparation of client Cost Agreements, Tax Invoices and other administrative documents, as directed

If this sounds like something you would be excited to be a part of, and are after an opportunity that encourages growth and development, please apply today. 

Only successful candidates will be contacted.