Team Coordinator Hr & Training

Seeking a dedicated Team Coordinator to join our team. Provide executive assistance to our Head of HR and Training, and build your knowledge and experience in the delivery of HR and training services to the business.

As our HR and Training Team Coordinator, you'll play a pivotal role in supporting our Head of HR and Training and leadership team in the delivery of HR and training services to the business. From managing the Head of HR and Training’s calendar and team schedules to assisting with HR and training activities, your expertise will be essential to our Function’s success.

Details about the Client

ADF Careers is the largest workforce outsourcing solution in the southern hemisphere with over 80,000 applications received on average each year.

ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people’s need to work in ways that support their careers, families, and lifestyle. That’s why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we’ll be better together.

To find out more about our great employee benefits and what it’s like to be part of the team, reach out to our friendly talent acquisition team.

Job Description
WHAT YOU’LL BE DOING
The Team Coordinator role will provide executive assistance to the Head of HR and Training. This role will be responsible for providing administrative support to the team with a focus on project deliverables and timelines. The successful candidate will also undertake administration duties including setting up meetings, taking minutes, managing schedules, booking travel, and communicating effectively with internal and external stakeholders and partners. They will demonstrate integrity, excellent organisation skills, as well as curiosity and willingness to learn new skills.

You will:

• Provide end to end coordination and administration support to HR and Training.
• Liaise with internal and external stakeholders (executive level professionals and those in executive support roles) to ensure co-ordination and scheduling of activities.
• Responsible for the coordination and administration of meetings including anticipating needs with regard to preparation of agendas
• Manage the documentation for regular project meetings, drafting, creating, editing, proof reading and collating.
• Proactively, following-through on project deliverables and agreed actions often with deadline pressures.
• Maintaindiscretion and confidentiality of all information and relationships with all stakeholders and matters.
• Provide administrative support to the Head of HR and Training and the leadership team within the Function.

Candidate’s Profile

If you have worked in a similar position or looking for your next opportunity that will make an impact, we want to speak with you.

Your background will demonstrate:

• Enjoy working in an active team environment, with the drive to make a real contribution to our passionate team
• Monitor and manage your own workload while working within role expectations, deadlines and management requirements
• You have the ability to manage conflicting deadlines and have excellent time management skills and be able to demonstrate your ability to meet deadlines and prioritise tasks.
• You are a people person, who thrives on supporting a team and our clients
• You will be effective at working in a highly confidential environment.
• Strong written and verbal communication, negotiation, influencing and problem-solving skills with a solution focused mindset
• Advanced MS Office & Office 365 skills (Outlook Calendar, Excel, PowerPoint)
• Professional, approachable, customer centric in nature
• Possess strong organisation and prioritisation skills
• Excellent time management, attention to detail and organisational skills; ability to multi-task and manage competing prioritise
• Ability to work under pressure and handle stress in a demanding and fast paced environment
• The desire to learn new skills, willingness to adapt and be proactive in suggesting innovative solutions to improve efficiency
• An interest in HR and/or training
• A qualification in business, HR or Learning and Development is desired but not essential if substantiated by demonstrated experience.

To apply for this position, you must be an Australian citizen and have the ability to maintain an Australian AGSVA security clearance.

Job Offer

If eligible, please submit your resume; applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs.

Please connect with us at any time during the recruitment process for a confidential conversation if you require assistance to participate fully in our recruitment process.

If you require any further information on this great opportunity, please email TA Specialist Mina Sawiris at ************@adecco.com.au

To apply for this position please lodge an application online. Applications close 11.30 pm (AEST) on the 22nd of March 2024