Wedding & Events Coordinator

Wedding & Events Coordinator - Iconic Q Station Hotel

• Full-Time  
• Tuesday to Saturday role
• Opportunities for professional growth and skills development in hotels and hospitality   

About Q Station

Q Station Hotel located in the heart of Sydney Harbour National Park, Manly, offers a range of incredible experiences. Boutique accommodation, stunning wedding venues, modern conference facilities, a waterfront restaurant and Sydney’s best ghost and history tours.

Despite the rich history and incredible views, what makes Q Station most exciting is the passionate, professional, and dedicated team that curate once in a lifetime experience for all guests who visit the property.

With many guests choosing to host their Wedding Day with us, we have an incredible full-time position for a passionate Wedding & Events Coordinator to join our Sales and Events Team. 

The Opportunity

This role forms part of our Sales Team that is dynamic, fast-paced, and guest focused. Joining some of the best and brightest people in the hospitality and events industry, you’ll report directly to the Sales Manager, where you will actively participate in coordinating and curating unique wedding experiences from initial enquiry through to the big day, to deliver the Q signature experience for our guests and community.

Key Responsibilities

• Conduct site inspections with clients.
• Liaise with client in the lead up to weddings and events.
• Co-ordinate between operations and relevant departments to ensure all preparations for weddings and events are confirmed prior to the event.
• Attend and actively participate in weekly Banquet Event Order meetings.
• Communicate with the Operations Team and relevant departments on the day of the event to ensure the event runs smoothly and all guest requirements are actioned.
• Assist in the maintenance of weddings & Events database of key contacts / clients.
• Respond to wedding enquiries via phone and email.
• Prepare Banquet Event Orders in Ivvy.
• Work a flexible roster which includes regular Saturdays, occasional Sundays and Public Holidays.

Experience and Qualifications:

• Proven experience coordinating Wedding & Events with direct client contact.
• You are hands on, energetic, and able to collaborate with internal and external stakeholders.
• You take a creative, yet practical approach.
• Proven ability to work within a team environment where attention to detail is essential.
• Experience and competency in using Event Management systems or Hotel PMS is advantageous. 
• Strong interpersonal, verbal, and written communication skills and ability to develop strong relationships with team members, key contacts, and VIPs.
• Maintain a current driver's license. The ability to drive a manual vehicle is advantageous!
• Maintain a current RSA certification.

Why should you join us?

Q Station offers a supportive work environment alongside a hard-working, creative team culture. This role presents the opportunity to be part of a high-profile brand and a great chance to progress your career. Be part of a business culture that puts people and their interests first.

Perks and benefits include:

• A beautiful work location on the edge of Sydney Harbour with private access to Quarantine Beach and Harbour views
• Discounts for accommodation, food & beverage, flights, car hire and more!
• Accor Staff Benefits Globally
• Working with a fun, vibrant and friendly team
• Ongoing career progression and development opportunities
• Discount on all food and beverage
•  Free onsite parking

If you are ready to explore this opportunity, we'd love to connect with you – APPLY NOW!  

Please note: Only shortlisted candidates will be contacted.