Administration Assistant

At Fenix-Newhaul, we transport iron ore from our Iron Ridge mine 65kms north of Cue to Geraldton Port. This is the second highest grade ore in Australia and demands a significant price premium.

We have a strong hedging position providing a level of price protection, which provides long-term certainty for the Iron Ridge deposit and the Fenix-Newhaul team.

As part of our expansion plans, we are looking for an Administration Assistant to join our team in Geraldton, Western Australia.

This role is a residential role located in Geraldton, WA.

As an Administration Assistant, you will play a pivotal role in ensuring the smooth operation of our business by providing comprehensive administrative support. The role is based at our Newhaul Geraldton Depot and you will be responsible for assisting with workshop and operations administration tasks, as well as supporting various additional administrative needs within the company.

Job Responsibilities 

• Accurately collate, file, and archive timesheets to maintain precise records for compliance audits.
• Manage work orders, purchase orders, and bookings for equipment maintenance and repairs, ensuring timely completion and accurate billing.
• Correspond with contracting companies to fulfill various requirements such as site access, accommodations, and purchase orders.
•  Coordinate with workshop management and real estate agents for the relocation of new employees.
• Oversee calibration and maintenance of wall-mounted breathalyzers, maintaining accurate records.
• Record and track safety-related data, including compiling monthly toolbox meeting minutes and entering lead indicators into safety systems.

The ideal candidate will be someone looking to build a career and they will flourish in a busy office environment where multi-tasking and prioritising tasks are key.

With proven abilities in the following:

• Excellent verbal and written communication skills
• Exceptional organisational and time management skills
• High level of attention to detail and accuracy
• Solid problem solving skills.
• Ability to work within a team and also independently.
• Savvy computer skills and ability to learn new systems.

In addition to a competitive compensation package, we offer comprehensive benefits that include onsite parking and wellness facilities and access to employee assistance and wellbeing programs. 

• Onsite Wellness Hub – we care about our people in the totality of their lives, so we have a state-of-the-art Wellness Hub in the Depot providing health and wellness to our team.
• Industry leading workshop facility, tech, equipment.
• New fully equipped Field Service Truck. 
• Your own personal air conditioner for use in your work area!
• Being home at the end of every day.
• Working on brand new Volvo & Mack trucks.
• Working for a solid, professional company that values its people.

Sound like you? Please click the apply button to submit your application and resume. 

Fenix-Newhaul believe in creating a diverse and inclusive workplace, which is why we are an equal opportunity employer and welcome and encourage applications from people of all backgrounds.