Administration Assistant (Permanent Part-Time Onsite)

Job Title:  Administration Assistant (Permanent Part-time Onsite)

About Us: Maximise Group is a family-founded property development and funds management company that specializes in the acquisition, investment, construction and management of industrial warehouse developments and offers development opportunities to astute investors.  Our passion for innovation, unwavering commitment to quality and our comprehensive solution gives us a distinct edge in this dynamic market.  

About the Role: We are seeking a highly organized and motivated Administrative Assistant to join our team. The successful candidate will play a crucial role in the efficient operation of our organisation by providing a broad range of organizational, administrative and clerical support. The ideal candidate should be detail-oriented, a strong communicator, and capable of handling multiple tasks with precision.

Responsibilities:

1.General Administrative Support:

• Provide general administrative support to the office, including photocopying, faxing, mailing, and filing documents.
• Assist in the creation and maintenance of filing systems, both electronic and physical.
• Prepare and maintain documents, reports, and records.
• Assist in the preparation and compiling of reports, Board packs, presentations & correspondence.
• Support other staff members as needed with administrative tasks.

2. Office Organization:

• Maintain a clean and organised office environment.
• Order office supplies and ensure their availability.

3. Event Coordination

• Assist in planning and coordinating company events, including meetings, conferences, roadshows and social gatherings.
• Support event logistics such as venue selection, catering and invitations.
• Help in the preparation of event materials and documentation.

4. Meeting Support:

• Prepare meeting rooms, including arranging equipment and materials.
• Take meeting minutes and distribute them to attendees. 

5. Data Entry and Record Keeping

• Enter data into spreadsheets, databases, and other systems.
• Assist in record-keeping and data management risks.

Qualifications & Attributes

• A relevant qualification in Business Administration.
• Minimum of 3 years proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks.
• Discretion and confidentiality in handling sensitive information.
• Knowledge of office equipment and procedures.
• Strong work ethic and a proactive approach to tasks.

How to Apply:

Please send your resume and a cover letter detailing your relevant experience and qualifications for this role to ****@maximisegroup.com.au. Include "Administration Assistant Application" in the email subject line. 

Working Hours: Permanent Part-time, 3 days per week.

Applications close Wednesday 15th March 2024.