Administration Manager

About us

Maqro Investment Group, established in 2016, is a boutique wealth management firm dedicated to integrating various aspects of the financial services sector. Maqro offers the sophistication of a larger financial institution while maintaining the personalized service of a boutique firm.

Our Philosophy

At Maqro, we strive to eliminate barriers faced by investors and bridge the gap between retail and institutional investors. Leveraging our resources and expertise, we level the playing field for our clients, providing them with the tools needed to make informed investment decisions.

Our Approach

We consolidate sub-sectors including Research, Advisory, Corporate Advisory, Private Equity/Debt & Property, empowering clients with direct access to wealth-generation strategies employed by prominent family offices and investment institutions.

Maqro also provides a strong compliance framework support by Sanlam Private Wealth in addition to company partnerships with Macquarie, Openmarkets, etc. You will join a team with market experience in Equities, Options, Bond Trading, Structured Products, Private Credit and Corporate Finance.

Tasks and Responsibilities

Administrative Duties

1. Office Organization: Maintain a well-organized and efficient office environment. This includes arranging and supervising office layout, equipment, and supplies.
2. Documentation and Record Keeping: Manage filing systems, update records, and ensure confidentiality of sensitive information.
3. Scheduling: Oversee and manage calendars, schedule meetings, appointments, and travel arrangements for staff.
4. Communication Management: Handle incoming and outgoing communications, such as phone calls, emails, and mail.

Financial Responsibilities

1. Budget Management: Prepare and manage office budgets, track expenses, and ensure cost-effectiveness.
2. Purchasing and Inventory: Oversee the procurement of office supplies and equipment, manage vendor relationships, and keep track of inventory levels.
3. Billing and Payroll: Process invoices, manage accounts payable and receivable, and oversee payroll administration.

HR Functions

1. Recruitment and Onboarding: Assist in the recruitment process, conduct interviews, manage employee onboarding, and ensure new hires are properly integrated into the office environment.
2. Employee Records: Maintain accurate employee records, including attendance, performance, and leave.
3. Training and Development: Coordinate training programs and professional development activities for staff.

Facilities Management

1. Maintenance: Oversee the maintenance and repair of office infrastructure and equipment.
2. Health and Safety: Ensure the office complies with health and safety regulations and is a safe working environment.
3. Space Management: Optimize the use of office space and manage any changes or office moves.

IT Management

1. Technology Coordination: Coordinate with IT support to ensure all office technology (computers, software, networks) is functional and up to date.
2. Technical Support: Provide basic technical support and troubleshoot minor issues.

Communication and Coordination

1. Internal Communication: Facilitate communication among different departments and teams to ensure cohesive operations.
2. External Liaison: Act as a point of contact for external parties, including clients, vendors, and service providers.

Event Planning

1. Office Events: Plan and coordinate office events, meetings, conferences, and other functions.
2. Corporate Functions: Organize corporate functions and ensure they run smoothly.

Strategic Planning

1. Process Improvement: Identify opportunities for improving office procedures and processes to enhance efficiency.
2. Project Management: Oversee and manage special projects as needed, ensuring they are completed on time and within budget.

Customer Service

1. Client Interaction: Handle customer inquiries, complaints, and provide general support to ensure client satisfaction.

Compliance and Legal

1. Regulatory Compliance: Ensure the office complies with all relevant laws, regulations, and internal policies.
2. Documentation: Manage legal documents and contracts, ensuring they are up to date and properly filed

You must have the following skills an experiences: 

• 6 months to 1 year experience within Financial Services or an administration based role
• Strong interest or experience in Financial Markets
• Passion for customer service with experience delivering positive customer outcomes
• Excellent communication skills and ability to maintain and build strong client relationships
• Ability to take ownership and accountability for key administrative tasks across the business 

Why Join Us?

• Competitive salary
• Opportunities for professional development and career advancement within a leading industry organisation
• Convenient location near Wynyard/Townhall Train Station, facilitating easy commuting
• Supportive and enjoyable company culture, with regular corporate-sponsored events for team bonding
• Access to robust training and personal development programs to enhance skills and expertise