Administration Officer

We’re hiring! We’re currently looking for an Administrator Officer for our North office based in Bundoora office. This is a permanent full-time role and you will be required to work Monday to Friday.The role of the administrator is to provide quality support and assistance to a variety of stakeholders, to process client documentation and action internal and external customer enquiries through the provision of a high level of customer service.‘A week in the life’

• Provide a wide range of administrative support services to the Victorian Operations team.
• Undertake day-to-day entry in systems ensuring the recording of all transactions meet organisation standards and are carried out in a timely manner.
• Maintain Victorian Operations Region records in accordance with organisation policies, guidelines and procedures.
• Field incoming telephone calls and liaise with field staff using technology as appropriate.
• Ensure that office, medical and equipment supplies are appropriately maintained and ordered in line with organisation policies, guidelines and procedures.
• Deliver supplies and equipment between the Victorian Operations Region office and the local area teams.
• Action internal/external mail and emails in a timely manner.
• Prepare and distribute client referrals and process client discharge documentation.
• Liaise with Information Services regarding operational issues with technology, i.e. mobile phones, laptop computers.
• In collaboration with the Office Manager, coordinate and facilitate fleet vehicle allocations, changeovers, servicing, replacement and maintenance.
• Provide financial administrative support including accounts payable activities, petty cash and supply ordered, ensuring processes are in accordance with organisation policies, guidelines and procedures.
• Provide administrative support to people processes including recruitment activities, orientation and payroll enquiries, ensuring processes are in accordance with organisation policies, guidelines and procedures.
• Ensure effective communication flow between direct care and management staff, the Customer Service centre, other Departments and Divisions.
• Working Alternating weeks of 7-3pm, 8-4pm and 9-5pm Mon-Fri

What do we need from you?

• Certificate III or IV in Office Administration (or equivalent experience)
• Demonstrated experience in administrative procedures, including petty cash and accounts payable.
• Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel) to the intermediate level or higher.
• Demonstrated ability to quickly learn and navigate new systems/programs (essential).
• Excellent interpersonal and communication skills – written and verbal.
• Demonstrated excellent organisation and time management skills.
• Well-developed problem solving skills.

Why should you join Bolton Clarke?

• $15,900 Salary packaging + $2,650 meal & entertainment allowance
• Work in a positive environment with a dedicated and supportive team.
• Commitment to supporting your professional development.
• Work/Life Balance
• Private Health Insurance Discounts
• Employee Assistance Program
• Annual Flu Vaccinations

Apply nowOur application process takes less than 10 minutes. Click APPLY NOW or if you have further queries about this role, please contact mlelievre@boltonclarke.com.au