Administration Officer

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Division

The School & Regional Services, North Western Victoria Region is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers. 

About the Role

The purpose of the role of the Administration Officer (Departmental Title: School Improvement Project Support Officer) is to provide high quality Executive, Human Resources/Recruitment and Administrative support to the executive director to assist in the delivery of the Department of Education's priorities and objectives. The role will also support coordination of the administrative support functions across the area or division.

It is recognised that the role is critical to the effective operations of the department. The role involves periods of sustained independent work, as well as frequent and varied contact with department employees and members of the community. The role requires flexibility and the ability to work in a highly collaborative and supportive way with all other staff.  The officer will demonstrate discretion, confidentiality, integrity and initiative in the performance of their tasks, which include:

• Executive & secretarial support to the Executive Director including diary management, correspondence, email and records management.
• Meeting and event management on behalf of the Executive Director; coordination of catering, minutes & note taking
• Supporting the coordination of administrative support across the area/division.
• Human Resources & Recruitment administration support
• Delivering process improvement projects as required by the area/division.

This is a full-time, ongoing position with hybrid & flexible working arrangements - 3 days in the office, 2 days working from home. The successful applicant can be based within any of our North Western Region office locations - Coburg, Bendigo, Coburg, Greensborough, Mildura or Swan Hill.

Please note, occasional travel within the North-West Region is a requirement of the role.

About You

• Prior experience in an administration, executive/personal assistant, secretarial or HR/recruitment administration role.
• Excellent planning & organisation skills; high level of attention to detail.
• Ability to develop & maintain collaborative relationships with internal & external stakeholders.
• Ability to work autonomously, operate proactively & take initiative.
• Strong verbal and written communication skills.
• Experience in record-keeping or data collection is desirable, however not essential.

Further Information

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Benjamin Johnstone-Mccloud via (03) 4433 7675or benjamin.johnstone-mccloud@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Friday, 22nd March 2024