AddressQVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position.
Job Title: Administrative Assistant – Summer Support
Reports to: Administrative Coordinator
Role: Provides human resources and administrative support to the Admin Coordinator (AC), Executive Director (ED), and Program Leads. Assists in providing a suitable environment for staff, program participants, and community.
Key Duties and Responsibilities:
- Assists with administrative and clerical functions of the agency, performing a range of duties often involving material of a confidential nature
- Digitizes administrative records such as personnel files, program funding agreements and reports, memorandums of understanding, archived materials, etc.
- Maintains an administrative filing system, both electronic and manual, while developing and implementing a document management system through the review and editing of existing documents, as well as identifying and creating required documents
- Assists AC and Program Leads by compiling information and feedback to develop and
- complete program specific employee manuals. Existing documents, training materials, and checklists will be used during the compilation process
- Creates and implements online Onboarding, Orientation, and Training documentation such as Q&As, lessons, safety procedures, and quizzes, in formats which include video, slideshows, and audio content
- Takes steps to prepare the organization for the 50 Year Open House Celebration of Downtown Blanshard Advisory Committee (DBAC), through the development of a press release, emailing members, creation of a newsletter article highlighting 50 Years of Making a Difference, photo and information gathering from the electronic archives which help reflect the breadth and depth of QVCC programs, and video interviews of key contributors and community members
- Prepares educational posters for cultural holidays and events
- Responds to general inquiries, by phone and in person, regarding QVCC, and shares in the physical work of maintaining the Centre
- Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person
- Performs other related duties as required by the AC and/or ED
Qualifications:
- Commitment to anti-oppressive, decolonial, and anti-racist practice
- Ability to work with integrity and respect in a diverse, multi-cultural Community Centre
- Demonstrated work experience and abilities in an administrative role, or a combination of training, education, and experience in a related field such as HR or Business Administration
- Demonstrated skills in general office duties: filing and clerical procedures; skilled typing and document/report preparation and layout; knowledge of personal computer applications
- Excellent time management skills and the ability to prioritize work
- Strong organization and problem-solving skills; keen attention to detail
- Superior oral and written communication skills: excellent interpersonal and collaborative ability
- Ability to work under pressure of deadlines and with frequent interruptions
- Computer proficiency, including Word, Excel, and Power Point
- Experience with web design, computer graphics, and social media
- Familiar with graphic design programs such as Canva, Visme, or similar
- Clear criminal record check
Applicants must be eligible for the Canada Summer Jobs program:
- be between 15 and 30 years of age
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
- have a valid Social Insurance Number and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulation
Hours of Work & Term:
- 35 hours per week, Monday through Friday
- 8-week position from July 8th to August 30th, 2024
- Ability to work remotely 1-2 days per week, with the rest on-site
- Schedule built around regular hours of operation, training needs, and community events
Benefits & Remuneration:
- $21.75 per hour, plus a 6% pay in lieu of vacation
- Immediate enrollment in the Employee Assistance Program
- Training & development suitable to position
Vulnerable Sector Criminal Record Check required
Closing Date: June 21st
Please send resume and cover letter to: ********
Thanks for your interest in working with us!
At Quadra Village Community Centre, we value our dedicated staff team and pride ourselves on being a good organization to work for and making a difference in our community.
