AddressRemote Work: No
Overview:
At Zebra, we are a community of innovators who come together to create new ways of working to make everyday life better. United by curiosity and care, we develop dynamic solutions that anticipate our customer’s and partner’s needs and solve their challenges.
Being a part of Zebra Nation means being seen, heard, valued, and respected. Drawing from our diverse perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries to redefine the work of tomorrow for organizations, their employees, and those they serve.
You have opportunities to learn and lead at a forward-thinking company, defining your path to a fulfilling career while channeling your skills toward causes that you care about – locally and globally. We’ve only begun reimaging the future – for our people, our customers, and the world.
Let’s create tomorrow together.
Provides administrative and clerical support typically to Senior Managers and Managers, and may support other department members/teams. This involves arranging basic travel itineraries, scheduling meetings using various types of media, being responsible for meeting logistics, including conference facilities, and refreshments, and collecting basic data to prepare reports as directed.
Responsibilities:
SE and Sales Operations Matters for Melbourne, Sydney & New Zealand offices
- Track stock inventory of demo equipment
- Ensure demo stock room is catergorised for ease of locating equipment
- Sending equipment loan forms out to customers and logging all items onto system
- Follow up return demo items from customers
- Organise catering for customer meetings
- Demo depot: Add in, decommission, demo request book out.
Office and Facilities Support
- Appointed Fire Warden
- Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes
- Ad hoc admin tasks. Eg. Ordering business cards, name plates, stationery ordering, organizing service awards etc
- General Office Cleaning
- Audit of business park security tags & passes
- Maintenance issues, fire safety/air con servicing etc.
- Ensure kitchen supplies are in stock
- Assisting with planning events & conferences, including sending invites, obtaining quotes and booking venues
- Manage the maintenance of indoor plants for the office
- Design and order Zebra staff uniform/merchandise
- Research and locate vendors when new services are required
- Organise quarterly birthday cake for the office
- Organise e-waste collection and recycling
- Manage document security destruction
- Office events coordination – e.g. Quarterly lunches, Year-end event/celebration
- Manages logistical requirements, such as liaising with logistic vendor, arranging for courier/delivery services
- Manage Mobile Phone Services/Policy for employees – including transfers, data plans, international access and mobile devices.
Company Events & Employee Welfare/ZoAA
- Pitch ideas for charity/volunteer work for the APAC team
- Organise and facilitate events
- Assisting with planning events & conferences, including sending invites, obtaining quotes and booking venues
- Ensure APAC team has fulfilled ZoAA charity work for presentation to the teams globally
- Report to ZoAA
- Organise Team building exercises
Finance Support
- Receive & check invoices from numerous suppliers
- Ensure costing is input in correct costing center for finance team
- Ensure ABN & company details are up to date for audit purposes
- Expense claims
- Invoice/Purchase Order (PO) management/support
- Raise POs
- Clean up of aged POS
- Ensure vendor details are correct and up to date
- Procurement
- Monthly SOA
Qualifications:
- HS diploma or GED required
- 1+ years of experience
- Basic computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
- Basic work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.
