Administrative Coordinator

At Southern Cross Care (WA) we help people live extraordinary lives every day, connected to communities. As a provider delivering care, support and accommodation for West Australians in greatest need, our purpose is clear, and our passion is strong.

Southern Cross Care (WA) is a place where you can have an extraordinary impact, make an extraordinary difference, and be appreciated for extraordinary contributions.

We hope you will join us and become one of the people who make Southern Cross Care (WA) an extraordinary place to be.

About the role and where you will be working:

This Administration Officer supports the role of the Village Manager and the Retirement Village team by providing Administrative duties, in all areas of the business by performing general office duties.

This position is located at Prindiville Village located in North Perth is part time at 44 hours a fortnight. 

We’ll also be asking you to:

• Scheduling and organising of Village Managers (VM) Monthly Meetings, events, and end of year functions.
• Preparation and distribution of Monthly reports for VM meetings for Senior Village Manager
• General administrative duties including typing of correspondence, mail merges documentation, photocopying, binding, and retention of documentation in TRIM.
• Processing on SharePoint of all approved RVS invoices.
• Relieving Village Managers and SPRE Head of Sales on holiday relief as and perform the duties as required.
• Organising and monitoring of display furniture in Villages re: set up and relocation.
• Complete new Village Scheme and Residency leases and all required documentation for approval and secure filing in accordance with legislation and regulations, the self-check list.
• Preparation and binding of Rental Agreements for all Rental Villages for approval by CPO.
• Manage and process Residents Termination documentation in accordance with the ILU Resident Vacating and Resale process.

To be considered for this role, you’ll need:

• Demonstrated experience and knowledge of general administration tasks to ensure compliance, retention, and delivery of all tasks accurately and on time.
• Completion of Year 12 with an understanding of complex lease contracts an advantage.
• Able to maintain positive and productive working relationships with staff, clients, and others.
• Demonstrated excellent verbal and written communication with the ability to work effectively with people at all levels of the organisation.
• Excellent presentation and a positive, friendly, and flexible approach to meet customer needs.

Working with us:

At Southern Cross Care (WA), we are committed to being an employer of choice. As well as providing a positive and supportive environment, we also offer the following benefits:

• Not-for-profit salary packaging options of up to $15,900 for general living expenses and $2,650 for entertainment benefits.
• Corporate Health Insurance with HBF
• Free employee assistance program
• A diverse range of services which allows professional development and growth
• Paid Parental Leave
• Annual leave starting at 4 weeks
• Carers/personal leave
• Service Awards for long standing employees
• Flexible working environment.

How to apply:

To express your interest, please apply with an up-to-date resume, and a cover letter outlining your experience / suitability.

Kindly note, if your application progresses to an interview, we’ll be asking for:

• National Police Clearance - current within 6 months (or evidence of application)
• Immunisation record (Flu & COVID19)
• A completed pre-employment health questionnaire
• Qualifications

About us:

Established over 50 years ago, Southern Cross Care (WA) is a purpose-driven, not-for-profit organisation contributing to social, health and economic development in WA. We do this by enabling the delivery of integrated services in our community for the increasingly complex health, care and accommodation needs of our aging population and those living with mental illness.

Our dedicated and passionate team of around 900 employees and 130 volunteers, deliver care and services to over 3000 West Australians across our residential, retirement village, mental health, community housing and home care portfolio.

Our promise to our clients, residents and each other is to enable extraordinary because we;

Listen, Act, Do not give up, Work as one.

Southern Plus and Southern Cross Housing Ltd. are part of the Southern Cross Care (WA) Inc. Group.

Southern Cross Care (WA) is an equal opportunity employer committed to diversity and inclusion. We also acknowledge the Traditional Owners of the lands on which we work.

For more information on the services, we provide visit: scrosswa.org.au