Administrator (2Nd In Charge)

On the back of continued success and growth, we have a vacancy for a 2nd in Charge (2IC) Administrator available at our Rocklea (QLD) Site. Reporting to the administration manager, the purpose of this role is to provide exceptional administrative support, ensuring the smooth and efficient operation of the office and effectively assisting staff, management, and external clients. You will achieve this by performing a variety of administrative, clerical, and organisational tasks with accuracy, initiative, and discretion.

Key Responsibilities

• Manage office supplies and equipment, ensuring smooth operations.
• General administrative duties
• Coordinate travel arrangements for staff, including booking flights, hotels, and transportation.
• Assist with expense report preparation and submission.
• Answer phone calls and emails, responding to inquiries and requests promptly and professionally.
• Complete and maintain new customer and product setup within the CRM or other relevant systems.
• Process weekly invoicing and ensure timely payments.
• Assist with accounts payable and accounts receivable functions, maintaining accurate records.
• Assist in data preparation for reports and presentations, ensuring data quality and accuracy.
• Contribute to the complaint management process, ensuring efficient handling and resolution.
• Assist with various administrative projects as assigned.
• Perform other duties as assigned by the supervisor or manager.
• Provide support to Administration Manager when required
• Help plan and prioritize daily tasks to ensure agreed service levels are maintained
• Be point of contact in Administration Mangers absence

Role Requirements:

• Commitment to Strong administrative and organisational skills
• Excellent communication skills
• Proficiency in Microsoft Office Suite 
• Attention to detail
• Perform other duties as assigned by the supervisor or manager.
• Previous experience in an administrative role, preferably within warehousing or logistics.
• A willingness to learn
• Ability to prioritise 
• Experience with Xero is desired

About the DGL Group 

At DGL Group, we focus on solving problems for our customers. We are a diversified industrial group of companies, offering end-to-end supply chain service, including chemical and industrial formulation and manufacturing, warehousing and distribution, waste management and environmental solutions. 

With more than 4,200 customers and 750+ employees, we operate across Australia and New Zealand, as well as internationally. We are listed on the Australian Securities Exchange and are on a trajectory of significant growth – which brings enormous opportunities for the right candidate. 

Recruiters: We recruit internally so please don’t send us candidates or contact our managers. We’ll contact you if we require your support. 

Privacy collection notice

As part of the application process, we ask you for private information such as your name, contact details, qualifications, employment experience, your right to work in the relevant location and, in some cases, medical information. If you move ahead to the next step, this will also include reference checks and potentially personality profiling. This information provides us with an insight into how suitable you are for the role. 

Any information obtained is confidential and managed by the relevant recruiting team member. We store the information securely, and it can be accessed only by nominated people in the company. It is not provided to any third party without your written consent. Where the law requires, the information may be provided in line with the legal direction. By applying for this role, you consent to the collection of private information in line with this notice.