Business Manager Level 1 Range 3

School Profile

Colac South West Primary School is a caring and welcoming school, where parents, children, staff and the broader community work together to create a positive learning environment in which confident and happy children develop a love of learning and sense of their value as individuals and members of our community. 

Established in 1959, Colac South West Primary School is situated within a stable urban and rural population in the Colac and District area.  With a current enrolment of 130 students, the school is situated in Wilson Street, Colac.  A stimulating environment exists with modern and updated facilities, fabulous flexible learning spaces, a wonderful open library and a contemporary administration and entrance area. Our school community consists of a partnership between teachers, parents, students and local community members.

School Vision

At Colac South West Primary School we will provide opportunities for our students to maximise their potential in a supportive, challenging and engaging environment where all members proudly display the values of Respect, Engage, Achieve, Care and Honesty in order to equip them with the necessary skills and values to prepare them for the future.

Educational

The curriculum framework at Colac South West Primary School reflects the requirements of the Victorian Curriculum.  Our school is committed to providing quality education in all curriculum areas with a strong emphasis on literacy and numeracy.  Within a caring, friendly environment, students are encouraged to grow in confidence and self-discipline as they develop skills, values and attitudes. The school caters for differing student needs with intervention and extension programs across the school. The school offers specialist programs in Visual Arts, Physical Education (P.E.), AUSLAN and Music. Our extra curricula activities include annual camping programs from Grade 3 to 6, swimming, interschool sports, excursions and incursions related to the areas of study.

The school is structured into two Professional Learning Communities (PLC), with teachers currently working within a Junior (Prep to Year 2), and Senior (Years 3-6) PLC. Teachers within each PLC plan collaboratively to ensure that the curriculum is effectively differentiated. This ensures that students are engaged, challenged and supported in their learning. This focus on teacher collaboration and collective responsibility ensures that the teaching is responsive to the specific needs of our students.  The school has a strong commitment to student wellbeing, health and safety and continues to commit significant resources to support this area.  The approach to student wellbeing is well resourced with a dedicated Welfare Officer and Chaplain who successfully collaborates with teachers, parents and allied professionals to develop individual learning plans for children who have particular social, emotional or academic learning needs.

Colac South West has established clear links between Curriculum and Welfare.  The core of the school is centred on the School Wide Positive Behaviour Framework.  We promote and live by the following behaviours through our school values of Respect, Engage, Achieve, Care and Honesty (R.E.A.C.H.) and this provides the basis of which all groups within our community are expected to work and learn together.  Initiatives such as the weekly Breakfast Club, Better Buddies Framework, and SWPB (School Wide Positive Behaviour) continue to enhance our focus on the development of the whole child. Our staff members work together to ensure our students are supported and challenged and that they have a voice in the development of the school. It is expected that the successful applicant use these approaches in their learning programs.

Child Safe Standards

Colac South West Primary School is committed to the safety and wellbeing of all children and young people. This will be the primary focus of our care and decision-making. Colac South West Primary School has zero tolerance for child abuse.

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx