Data Assurance Officer

THE ROLE

The YMCA of South Australia is seeking a newly formed role of a Data Assurance Officer, to join our team. This is a 6 month Fixed-term opportunity (with possible extensions). Flexibility options available which includes for flexible hours, remote work, and the ability to adjust schedules as needed.

The position of a Data Assurance Officer is crucial in ensuring that our HR data is accurate and reliable. Working under guidance and direction from the HRMS Project Team, this role will be responsible for auditing employee records, communicating with employees and managers to obtain missing information, and saving relevant documents in designated systems, such as TANDA and SharePoint. Some of the key responsibilities would be as follows:

• Review employee records as directed to identify any missing, incomplete, or inaccurate information.
• Document any discrepancies or missing data in the provided Airtable, ensuring accuracy and completeness.
• Gather missing information by reviewing employee files or communicating with employees and managers (as appropriate).
• Save documents in designated systems, such as SharePoint and Tanda.
• Notify the HRMS Project Director if concerns arise regarding the accuracy or authenticity of any documentation received. 
• Maintain the confidentiality of all employee records and sensitive information.
• Work collaboratively with other team members to ensure the effective coordination and completion of tasks. Seek clarification or guidance when needed.

ABOUT THE Y

YMCA South Australia is a not-for-profit community organisation that has served the South Australian community for more than 170 years. With 1000 employees (and growing), we deliver programs and services across the state in settings including community recreation centres, swimming pools, health and fitness facilities, community centres, camps, early education and schools and youth services.

Our aim is to develop the whole person, helping all South Australians connect with a better life. Not only their physical fitness and capabilities, but also their sense of identity, purpose, hope and dignity; psychological health; resilience; social connectedness; lifelong learning; and their own contribution back into the community. All the elements that together constitute a full, healthy, productive and satisfying life.

SKILLS & EXPERIENCE

Successful candidates will also have, or be willing to obtain:

• Previous experience in administrative roles, preferably in HR or data management is highly desirable.
• Strong communication and interpersonal skills.
• Accurate and efficient data entry skills.
• Exceptional attention to detail in reviewing and documenting information.

THE BENEFITS

• The opportunity to join a leading provider of recreation, community, and children’s services.
• Free access to YMCA South Australia’s recreation facilities.
• A culture of empowerment and growth with ongoing opportunities for career development.
• A supportive team of passionate and professional individuals.

LIKE TO KNOW MORE?

For a confidential discussion about this opportunity, please contact Karen Polkinghorne on 0438 789 ***.

HOW TO APPLY

Does this sound like you? Please submit your resume and cover letter via APPLY NOW! 

You must address the key selection criteria in your application.

Applications close by 27 March 2024.

Please note, only shortlisted applicants will be notified.

COMMITMENT TO SAFEGUARDING CHILDREN

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened to make sure that the right people are in the right roles. This includes:

• National Police Check (issued in the last 6 months)
• DHS Working With Children Check
• International Criminal History Record Check (if worked overseas in the last 5 years)

To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy:

https://www.sa.ymca.org.au/who-we-are/safeguarding-children

YMCA South Australia is an equal opportunity employer and is committed to safeguarding children and young people and other vulnerable people.