Event Coordinator

Join Our Dynamic Team as an Event Coordinator! (12-month maternity leave cover role). 

Are you ready to take the next step in your events career and contribute to shaping professional development conferences that make a lasting impact? AST Management is a PCO company based on the vibrant Gold Coast, is at the forefront of innovation in the events industry across Australia. We are seeking a talented and passionate Event Coordinator to join our dedicated team and support our conference managers in creating industry-leading conferences. 

About Us: 

AST Management is a pioneer in organising professional development conferences, bringing together stakeholders, fostering connections, and inspiring through continual improvement. Our team, comprised of individuals from diverse professional backgrounds, is committed to delivering premier conference experiences that shape the future of professional development. 

The Role: 

As our Event Coordinator, you'll be an integral part of our small, fast-paced team. Your responsibilities will include: 

• Planning, coordinating, and successfully delivering the online portion of our hybrid conferences. 
• Communicating effectively with professionals from various backgrounds, including academics, government, and corporate sectors. 
• Managing a high volume of administrative tasks such as emails, phone calls, and supporting Conference Managers. 
• Providing excellent customer service for delegates, speakers, sponsors, and all stakeholders. 
• Updating website third party listings and overseeing the setup and ongoing administration of event software. 
• Uploading resources in the post-conference resource centre and updating conference websites. 

The ideal candidate will possess the following: 

• Event experience (minimum two years, preferably as a PCO support role): Understanding the details of successful conferences. 
• Customer Service: A passion for exceeding customer expectations. 
• Fast Learner and Multi-tasking Master: Managing multiple projects with competing deadlines. 
• Organised & highly detail-oriented: Ensuring tasks are completed to a high standard and to fruition. 
• Tech-savvy: Proficient in Microsoft Office and Events Air expertise will be highly regarded! 
• Positive & proactive: Thriving on challenges and approaching them with enthusiasm. 
• Team player & independent: Flourishing in both collaborative and independent work settings. 
• Accountability & growth: Driven by accountability and seeking continuous growth in the event world. 

This part-time position offers:  

• Flexible working arrangements, perfect for those seeking a balanced work-life approach.  

• Part-time hours (3 days/22.8 hours). 

• The opportunity to contribute to impactful events that shape the future of professional development.  

• A supportive and collaborative team environment where your contributions are valued.  

• A chance to develop your event skills and grow your career. 

•Please note this is a 12-month contract, maternity cover.  

  Whilst we would love to get back to every candidate, unfortunately only successful applicants will be contacted. The interview process is a phone screen, interview 1 and 2nd interview with the view of an offer to be provided pending a completed and successful reference check.  

Best of luck and we look forward to meeting you soon!