Executive Assistant

Executive Assistant role supporting Managing Partners in Melbourne and Sydney.
Advance your career in Australia's largest tier 1 Insurance law firm
Market leading FLEX policy and competitive remuneration on offer
Advance your career in Australia's largest tier 1 insurance and dispute resolution firm.
About us
At Wotton + Kearney people are at the heart of our business. Everything we do is focussed on achieving our goal to become the destination for the best talent in insurance and risk litigation, anchored by our values Be Real, Focus on the Main Game and Have Each Other’s Back.
Our clients call on us because we’re the best at what we do (our partners are routinely recognised amongst Australia’s best lawyers, and we’re ranked as a Band 1 insurance law firm in the legal directories) and our people join us and stay because we’re building a place of work where they thrive personally and professionally.
The role
The Executive Assistant will be responsible for providing comprehensive support to our Managing Partners, contributing to organisational effectiveness and strategic alignment with the firm's goals. This role demands meticulous attention to detail, outstanding communication skills, and the ability to handle a wide range of administrative tasks with precision and professionalism.
Responsibilities
Efficiently manage and maintain diaries for Managing Partners, coordinating meetings, appointments, and events across multiple time zones and states.
Proactively anticipate and resolve scheduling conflicts, adjusting plans as necessary to ensure optimal productivity.
Act as the primary point of contact for internal and external communications, managing correspondence, phone calls, and emails with tact and professionalism.
Prioritise and filter communication according to importance, drafting correspondence and communications as needed.
Assist in planning, scheduling, and coordinating meetings and events, including agenda preparation and collating relevant materials.
Attend meetings as required, taking minutes and tracking action items to ensure follow-up and accountability.
Coordinate complex travel logistics, including international and domestic itineraries, accommodation, transportation, and visa requirements.
Draft, edit, and proofread documents and presentations with a high degree of accuracy and adherence to corporate standards.
Track, categorise, and reconcile expenses in accordance with company policies, ensuring accuracy in reporting.
Assist in prioritising tasks, projects, and deadlines, maintaining a keen understanding of ongoing initiatives and priorities.
Implement strategies to optimise time management and increase overall productivity.
Handle sensitive and confidential information with discretion and maintain a high level of confidentiality at all times.
Why W+K?
At Wotton + Kearney, our core values of relationships, excellence, and diversity are not mere words on a wall but principles that guide our everyday actions. We foster a culture of collaboration, respect, and inclusion, ensuring that these values are lived and breathed by each member of our firm.
Culturally, it is important to us that if you are part of the high performing W+K team that you feel supported and valued for your contribution. These are some of the ways we achieve this goal:
FLEX for all. We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working “irregular hours” or working from home – then so can we.
Our mentoring program offers continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
Our culture sets us apart. Collegiate, open, innovative, passionate about everything we do.
We give back to the community. Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
Leaders of the pack. Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
Supporting you with generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
For more information about Wotton + Kearney, please visit our website at https://www.wottonkearney.com.au/.
How to apply
Please navigate via the “apply now” link
We are committed to fostering an inclusive and diverse workplace at Wotton + Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages please contact Ellie Guy, Talent Acquisition Business Partner on (02) 9071 1972.
Note to recruitment agencies
Please do not send unsolicited resumes to any Wotton + Kearney employee in relation to this role or others. We cannot accept unsolicited resumes or be responsible for fees related to unsolicited candidates.