Executive Assistant

CASAIR specialises in transport and logistics solutions to a wide range of industries based at Jandakot Airport and is seeking a full-time Executive Assistant to join our magnificent team.

Role Details

This position provides high-level executive support to the CEO who holds a number of corporate and operational responsibilities within a time critical environment.  The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritising tasks in a fast-paced corporate environment.  The Executive Assistant is responsible for the smooth operation of the office of the CEO based at Jandakot Airport.

Description

Day to day duties involve:

• First point of contact for all communications on behalf of the CEO
• Providing the CEO with an effective time managed schedule inclusive of day to day and project matters
• Management of emails, correspondence, agendas, minutes and reports
• Management and coordination of meetings with Company employees, clients and suppliers
• Make travel and accommodation arrangements including oversight of staff expenses
• Prepare agendas, take meeting minutes
• Represent the CEO at internal meetings when the CEO is otherwise engaged
• Generating internal and external correspondence, as briefed, on behalf of the CEO.
• Assisting with formatting and managing the Controlled Documents Library.
• Coordination of marketing activities including website
• Coordination of Human Resources and Recruitment process under direction from the Chief Operating Officer
• Supporting our operations team as required

Profile

The ideal candidate for this role will possess the following:

• Previous experience as a Personal Assistant and/or Executive Assistant
• Previous experience in aviation or transport & logistics (ideal, not mandatory)
• Experience in recruitment and human resources office functions
• Advanced MS 365 skills, especially Word with good typing speed
• Exceptional attentional to detail, including high levels of verbal and written skills;
• Able to work with discretion and confidentiality in matters of clients, suppliers and employees;
• Extremely organised, outcome focused and has the ability to work in a dynamic and everchanging environment
• Prior experience working with a demanding executive and improving their efficiencies based on your performance and ability to take ownership of your role

To Apply
Please attach a hand written cover letter along with your resume and answer the pre-requisite questions.