Executive Assistant / Admin Officer

Love where you live – amazing lifestyle close to beaches, wineries, golf courses, coastal walks

Live where you work – coastal drives, no traffic, sail the bay

Work where you love – life-friendly hours, fun supportive team, beautiful office views

Be inspired every day 

At Searoad Ferries we're passionate about what we do, and proud of the reputation we’ve established over 36 years in the tourism and transport sectors. Located in the picturesque Queenscliff and Sorrento townships, around one million people travel the iconic ‘sea road’, crossing Victoria’s Port Phillip Bay 365 days a year. 

We offer a fun and vibrant workplace where we're focused on connecting people and places through excellent experiences, and we’re undertaking exciting changes to help us serve our customers even better. 

With a program to modernise our fleet, the recently completed Queenscliff terminal building, and plans to build an amazing new terminal in Sorrento — now more than ever is a great time to join us at Searoad Ferries. If you want to work for an innovative and award-winning business, then a career at Searoad Ferries could be just the ticket!

The opportunity 

We're searching the seas looking for our CEO’s new Executive Assistant to support our ambitious goals for 2024 and beyond! 

• Full time role, based on the edge of Port Phillip Bay in Queenscliff 
• Work with a passionate and driven CEO and Executive Team
• Join us and be part of a growing group of companies operating in the tourism, transport, maritime and hospitality sectors

Are you someone who thrives on multitasking priorities between executive support, office admin, and projects? Do you love driving team culture? Enjoy being in the thick of it all and having fun at work? If yes, then this could be the role for you. 

About your new role 

The Executive Assistant / Admin Officer is a member of the Office of the CEO (OCEO) team which drives the vision, strategy, and performance of all companies in the Searoad Ferries group: Searoad Ferries Queenscliff-Sorrento Ferry Service, Western Port Ferries, Explore Australia/Naturaliste Tours, and our newest addition to the family—Wanderer Adventures-Wilsons Promontory Cruises. 

You'll be the supportive force that empowers the executive office to do their best work and drive culture. Providing high-quality, confidential day-to-day support to the CEO, you will serve as the central point of contact between the CEO and the Company’s internal and external stakeholders. Keeping everything running like clockwork, key responsibilities include:  

• providing a professional first point of contact for all OCEO enquiries 
• managing CEO correspondence, calls, meetings, diary, and travel requirements 
• assisting with a range of people and culture related admin, compliance, and procedural tasks 
• contributing to the development, maintenance, communication, and delivery of policies/procedures 
• assisting with event management—from small internal functions including site tours, and team celebrations, to staff conferences and external Company announcements 
• arranging stakeholder functions and meetings 
• overseeing key admin contracts and associated supplier relationships 
• ensuring secure document management practices—developing and administering Company-wide templates, documents, and file storage guidelines. 

What we're looking for 

This is a fantastic opportunity for someone who has an engaging personality, positive outlook, and enjoys working collaboratively. Your written and verbal communication skills will be highly developed. You'll need to be super organised and have a keen eye for detail. To be successful in gaining an interview you'll need to: 

• demonstrate your previous experience supporting a chief executive or senior leader 
• possess high level Microsoft 365 abilities with advanced proficiency in Word, Outlook, PowerPoint, Excel and Teams 
• show us your ability to liaise on a professional level with diverse client and stakeholder groups 
• be intuitive and a problem solver focused on efficiently getting stuff done 

Prior experience with SharePoint would be a bonus. 

Here’s a few things you’ll enjoy while working at Searoad Ferries 

Fantastic staff discounts: discounted hospitality, retail products, and free ferry travel 

Team rewards: earn and give points for going over and above, that you can cash in for a wide range of gift vouchers 

Your health and wellbeing matters: free annual flu shots and 24/7 access to our comprehensive employee assistance program 

A comprehensive schedule of events: we celebrate our people and our successes throughout the year and all employees are included in our conference. 

How to apply 

Apply now via Seek. Include a letter of introduction telling us about you, and why you would be a great fit for this position. You must include a resume detailing your relevant skills and experience. 

To apply for this role, you must have Australian working rights.

No recruitment agencies please.

Searoad Ferries is an equal opportunity employer, and a signatory to the GROW (G21 Region Opportunities for Work) Compact. Our community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength. We encourage people from all backgrounds to join us. Learn more about Searoad Ferries at searoad.com.au