Executive Assistant

The Executive Assistant will be a key partner to the CEO and Board. The focus of the role is to provide high level administration support to the CEO and Board, as well as general day-to-day administration support, to other departments within the organisation.  This is a part-time opportunity, working 4 days per week (Monday - Thursday), 6 hours per day.

Responsibilities:

• Provide executive support to the CEO including diary management (for internal and external meetings), email management, document management and general administrative support
• Support the administration of Board meetings, Board functions and set up for meetings, including taking and circulating minutes
• Maintain effective relationships with key contacts and relevant stakeholders and ensuring appropriate responses are provided and that clear and comprehensive details are taken and delivered
• Answer head office phone calls in a timely manner and direct calls appropriately 
• Back-up for Rostering (1 day per week, plus other times throughout the year). All necessary training provided
• Initiate the set-up for all IT equipment and induction duties for new starters
• Maintain an up-to-date log of all IT equipment within the organisation
• Organise catering as required for training/induction days and other functions
• Provide general administration support to other departments as and when required

Requirements: 
You will have strong organisational/time management skills and the ability to juggle multiple tasks. You will have the initiative to make this role your own, be assertive and proactive, friendly and build strong relationships. 

• Experience supporting Senior Executive Managers and/or Board Directors
• Demonstrate effective time management, high level of initiative, enthusiasm, drive and energy
• Extensive experience in minute taking
• Advanced skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and experience in the coordination of document management systems (SharePoint)
• Experience in diary management including planning, organising and prioritising work
• Commitment to strict confidentiality and demonstrated ability to show discretion and tact
• A commitment to the values and purpose of the organisation and working in the not-for-profit sector
• Willingness to work 1 evening per month (currently Monday), to attend Board meetings for minute taking (with time off in lieu)
• Ability to work as a team member that fosters a team