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Form of workCompany Description
About Us
Minderoo Foundation is a modern philanthropic organisation. We take on tough, persistent issues with the potential to drive massive change. We incubate ideas and accelerate impact. We push the limits of what is believed possible.
Minderoo Foundation is independent, forward thinking and seeks effective, scalable solutions. We are proudly Australian, and one of Asia’s largest philanthropies.
Tattarang is one of Australia’s largest private investment groups and is owned by the Forrest family. Our investment portfolio spans across agri-food, energy, resources, property and lifestyle.
People & Culture(P&C's) purpose is to enable, engage and develop our people to achieve long term impact through strategic initiatives, strong partnership, and efficient, effective compliant service delivery. The P&C function is comprised of 5 key areas:
- Minderoo P&C
- Capability, Culture & Inclusion
- Talent Acquisition
- Employee Relations, Health, Safety & People Systems
- Chaplain
Job Description
About the Opportunity
We are seeking an experienced Executive Assistant to join the P&C team, delivering functional expertise as part of a joint team where business and philanthropy intersect.
Reporting to the Executive Director, P&C. The successful candidate will work across both Minderoo and Tattarang organisations delivering high-level administrative duties and operational support to the Executive Director, People & Culture across a broad range of tasks, including, but not limited to:
- Management of the Executive Director’s office, including proactive diary management, calendar management, scheduling of meetings, assisting with preparation prior to meetings and managing travel itineraries.
- Preparation of briefing materials for meetings, events, and travel, including the requirement for online research and input to speech preparation.
- Liaison with key stakeholders in coordinating diary arrangements, including building and maintaining partnerships internally and externally, combined with active engagement with the EA network across executive offices.
- Coordination of team meetings and events management for functions, and events.
- Invoice processing, and monthly corporate card reconciliation and coding on behalf of the Executive Director.
- Provide leadership, coaching and mentoring to the Coordinator, People & Culture.
- Contributing to the ongoing evolution and maturity of the P&C function.
Qualifications
About You
To be successful you will have a proactive approach and can work without supervision in a demanding environment with commitment to deadlines:
- Extensive experience as an Executive or Personal Assistant supporting C-level executives or senior leaders.
- Excellent written and verbal communication skills, with exceptional attention to detail.
- Outstanding organisational and time management skills, with the ability to prioritise and multitask effectively.
- High level experience in diary management including planning, organising, and prioritising work.
- Strong stakeholder engagement skills and ability to influence and drive favourable outcomes.
- Ability to thrive in a fast-paced environment, adapting to changing priorities and situations.
- Advanced skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and experience in the coordination of document management systems (SharePoint).
- A proactive and resourceful mindset with the ability to anticipate needs and take initiative.
- Proven ability to handle sensitive and confidential information with discretion.
Additional Information
Next Steps
Please attach your resume and a cover letter explaining why you’re interested in this opportunity.
Applications close: Wednesday 13th March 2024
Please note we reserve the right to close applications early should a suitable candidate be identified.
Tattarang and Minderoo Foundation uses a hybrid work model. Tattarang and Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.
