Address
Form of workNgwala Willumbong Aboriginal Corporation is an Aboriginal Community Controlled Organisation that is dedicated to delivering quality specialist Alcohol and Drug Treatment, Housing and Homeless and other services to meet the needs of Aboriginal & Torres Strait Islander People and their families. Our services operate across Victoria.
This Executive Assistant provides project, administrative, clerical, compliance and secretarial support to the Chief Executive Officer (CEO). They are responsible for the efficient and effective running of the CEO’s office. The Executive assistant is the key point of contact for internal and external matters requiring the CEO’s attention, participation, approval and input. They also act as the Company Secretary acting as secretariat and key contact for the Board and all Board related matters.
About the Responsibilities
• Be responsible for the management of the Office of the CEO by providing high level administrative support, knowledge and skill.
• Provide comprehensive company secretarial support to the CEO and Board of directors.
• Coordinate the preparation of briefing materials for the CEO and all functions associated with the office and work demands
• Support the coordination and planning of the Annual General Meeting each year
• Coordination of the development of the organisations’ annual report in partnership with key contributors.
• Communicating on the CEO's behalf with the organisation's Executives, Executives of external organisations, Board members, suppliers and clients.
• Manage projects and coordination of activities that improve the function of the organisation
• Manage and coordinate the CEO’s work schedule and commitments including appointments, travel arrangements, screen incoming telephone calls, correspondence, emails, visitors and initiate action where appropriate
• Organise meetings and functions as required; taking care of details including preparation and distribution of minutes and agendas, catering, venue and other resources, as required
• Take accurate minutes as directed, usually chaired by the CEO, for the Board meetings
• Ensuring that Board administration is effectively performed
About the perks
- Full time, Ongoing - in St Kilda (subject to funding)
- SCHADS Level 5
- NFP Salary Packaging Benefits up to $15,900
- Grow your career at a thriving organisation invested in your development
- Work for a dynamic, family-friendly and inclusive NFP organisation
- Flexible work arrangements
About You
You will have an enthusiasm for record keeping and financial processes as well as:
• A relevant tertiary qualification, e.g. Business Administration
• Experience as an EA or PA in providing senior level executive support at CEO level and managing complex work schedules
• Knowledge and/or experience in Governance
• High level computer literacy skills and Excellent skills in a variety of Microsoft Office programs including Outlook, Word, and PowerPoint
• Well-developed written and verbal communication skills
• Excellent time management and organisation skills with the strong ability to manage multiple tasks and competing deadlines and priorities
• The ability to anticipate needs, think critically and offer solutions to problems
• Ability to deal confidently and courteously with people at all levels of the organisation
• A willingness to pitch in at all levels of the organisation
To Apply
If this sounds like you, please provide the following:
• A cover letter outlining why you would be a great fit for this role
• A resume which outlines your educational and employment background
*Shortlisted candidates will be required to complete pre-employment checks including a Police Check, Working with Children Check, Health Declaration and/or a medical check as well as right to work in Australia Check.
We know our strength comes from the diversity of our people and so we want people with different experiences and backgrounds to apply.
Employing Aboriginal and Torres Strait Islander People at Ngwala is integral to keeping our services culturally aligned so we strongly encourage Aboriginal Torres Strait Islander People to apply for this role and others as they become available.
