Legal Secretary

We have an exciting opportunity for an experienced Legal Assistant/Secretary to join our leading Mergers & Acquisitions (M&A) team based in Sydney CBD on a full-time, permanent basis.

As a Legal Assistant, you will play a critical role in providing high level support to Partners Tony Damian, Nicole Pedler and Amelia Morgan while also having the opportunity to add value to the team.

Please note that this role requires you to be in the office four to five days per week (9:00am to 5:30pm).

Key responsibilities:

• Managing internal and external appointments with appropriate meeting lead times including travel and diary management.
• Managing complex billing and reporting requirements.
• End-to-end file management including opening and closing of files, preparing engagement letters, responding to audit comforts, ensuring conflict and trust compliance and tracking changes to fee estimates.
• Drafting correspondence to clients.
• Assisting with meeting preparation and the coordination of post meeting actions.
• Event management for group / client / sector / firm events.
• Coaching and mentoring Administrative Assistants.

To be successful in this role, you will have:

• A minimum of 5 years' experience as a Legal Assistant, Secretary or Personal Assistant within professional services.
• Proven organisational and time management skills with the ability to maintain a high level of attention to detail and organisational skills to prioritise workload and meet deadlines.
• The ability to work a minimum of four days in the office is essential.
• Strong matter management and billing experience (Aderant Expert) is advantageous.
• Ability to anticipate Partner requirements to reduce administrative time.
• Ability to adapt to a changing environment.
• Exceptional written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

What we offer:

• We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf
• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and Neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For any questions or a confidential discussion, please contact Kara Powell, Recruitment Adviser, on ***********@hsf.com. This vacancy is currently being managed directly by Herbert Smith Freehills Recruitment team.