Maintenance Administration

About Toll GroupAt Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.Being a global organisation managing 13,000 fleet and machinery, we need to ensure that all these machines are efficient and safe for use. The Equipment team is responsible for fleet acquisitions, fleet management, international maintenance and continuous improvement so that Toll can continue to provide service quality.The rolePosition available: Fixed Term Contract - FT hours, until 25/10/2024Toll Group Equipment division are seeking a driven and detail oriented Maintenance Administrator to support our internal fleet maintenance activities. Your primary responsibility will be to provide administrative support nationally to the equipment division, assisting with invoicing, customer relations, and 3rd party communications.Assist with driving a seamless fleet maintenance operation with you your strong organisational skills, data entry and reporting ability, and general administrative capability. Joining our team, and experience a fulfilling career path within a global logistics company that prioritises safety, reliability, and efficiency.This position will work Monday - Friday 8am-4pm.As The Maintenance Administrator, your activities will include:

• Maintaining accurate records of maintenance activities, including purchase orders, work orders and 3rd party administration.
• Liaising with external suppliers and service providers to ensure data integrity and up-to-date records.
• Monitoring maintenance costs and expenses, identifying opportunities for cost savings.
• Supporting the maintenance team with data entry, reporting, compliance and general administrative tasks
• Quality assurance tasks such as compliance administration

About you:

• Proven experience in a similar administrative role, or exposure to administrative tasks.
• Strong organisational and time management skills, with the ability to prioritise tasks effectively.
• Proficient computer skills and excellent communication skills, both verbal and written.
• Ability to work collaboratively in a team environment and establish positive relationships with internal stakeholders.
• Strong problem-solving abilities and a proactive approach to identifying and resolving issues.

Benefits:

• Supportive team environment
• Permanent full-time job
• Growth & development opportunities
• Access to world class learning & development platform

• Strong problem-solving abilities and a proactive approach to identifying and resolving issues.

What moves you?At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.To find out more about us visit www.careers.tollgroup.comYou must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.