Manager - Facilities

Are you an experienced facilities manager looking for a new challenge? Do you enjoy diversity in your work and building strong relationships with stakeholders (internally & externally)? Do you thrive in an environment whereby no day is the same?

If you do, then this exciting leadership role might just be for you….

We are seeking a friendly, adaptable and outcomes driven leader to head up our facilities management function, support change and transition, and to help us “GSD”. We welcome new energy, new ideas and new ways of working to this role within our community health organisation.

This role is a full-timepermanent position and will be based across our Lilydale and Belgrave sites, however we can offer some flexibility with hours and location, and we support hybrid work practices.

Our values of being Friendly, Client Centred and Local are who we are and what we’re about!

Make a REAL difference and join our Inspiro team today. 

About the role

The Manager - Facilities provides strategic leadership and operational management of all Inspiro sites, buildings and infrastructure assets, plant, and equipment to ensure that program and service activities are appropriately supported by maintaining a compliant, fit for purpose and safe environment.

As the Manager - Facilities you will ensure occupants are getting the most from their built environment and keep the sites in the best possible working order to help generate revenue and execute on Inspiro’s vision for the Community.

In the role you will:

• Develop an annual facilities budget in consultation with the Finance team & GM Engagement & Development and implement an annual Facilities Plan in line with the Inspiro Strategic Plan, reflecting strategic and operational priorities.
• Work collaboratively to plan, cost and develop a capital works plan, preparing proposals for capital expenditure and minor works using cost-benefit analysis (ensuring alignment with the agreed budget).
• Liaise with contractors and architects with new building projects, ensuring timelines are adhered to and quality of work is obtained.
• Provide strategic advice on current and emerging legislative and industry-wide facilities related issues and report on the progress of Facilities Management activities to the Executive Team and other relevant stakeholders.
• Develop, implement, and maintain policies, procedures and work instructions as required to ensure organisational compliance with relevant standards and practices (including maintenance of appropriate records to demonstrate compliance against statutory requirements and standards for Accreditation purposes). 
• As required, undertake and/arrange for procurement, installation, operation, repairs, and maintenance of: Essential services, buildings, fixed plant and equipment, furniture and fittings, vehicles, grounds, and signage etc.
• Monitor, manage and co-ordinate all general maintenance (planned and ad hoc/emergency) as required, liaising with contractors, and ensuring timely resolution of issues logged (including faults to equipment and amenities).
• Manage and oversee performance of contractors undertaking work on-site, ensuring compliance with organisational policies. Ensure all contractors are properly inducted and understand the scope of works.
• Liaise with third party building users including collocated services and tenants, negotiating, and maintaining license and rental agreements as appropriate.
• Oversee the management of the Inspiro motor vehicle fleet and ensure it is maintained in good and safe order (including coordination of the annual servicing, eTag’s and fuel cards, quarterly cleaning of the fleet and vehicle registration, RACV membership and insurance.
• Ensure the safety of Inspiro’s assets and building security by investigating security breaches as advised by the Security company, reviewing security contract and coordinating staff access to buildings and sites.
• Monitor and review any rental agreements in place for sites, as well as contracts or arrangements for waste collection, clinical bins, NSP bins, pest control, car park gates, air conditioning, cleaning, security, grease traps (Belgrave), lift and linen delivery.
• Actively participate as a member of the OH&S Committee, proactively undertake health and safety assessments, and implement corrective actions as relevant for the position.
• Develop, implement, monitor, and review the Inspiro Emergency Management Plan and perform the role of Chief Warden.
• Assist in the coordination of Site Inspections and Hazard Audits and address any unsafe working practices or hazardous working conditions.

About you:

• Ability to lead a team/contractors/tenant with empathy, vision, humility, creativity, and integrity.
• Demonstrate thoughtful leadership qualities and attributes by being observant, curious, self-reflective and action orientated. 
• Great communicator who thrives on building strong organisational relationships with internal and external stakeholders, and our community.
• Can demonstrate systems thinking as well as being an innovative thinker who can work at both the macro and micro level.
• Strong emotional and cultural intelligence, with the ability to self-reflect.
• Capacity to actively learn through experimentation, pivot, and apply changes.
• Ability to drive change, influence outcomes, effectively problem solve and make evidence-based decisions.
• Ability to effectively manage self, others, and objectives within an environment of ambiguity and uncertainty.
• Takes a collaborative approach and is genuinely committed to working with others to achieve outcomes.
• Lifelong learner who embraces new technology and innovation.

You will also have:

• Qualifications in Facilities Management or relevant discipline (desirable but not compulsory)
• Trade qualification (e.g., builder, carpenter, etc.) or qualification in property/facility management (desirable but not compulsory)
• Proven experience in Facilities Management 
• Experience in OHS & Emergency Management 
• Experience in health/community services/local government and/or research environments highly regarded.
• Chief Warden qualification (desirable) 
• Project Management experience (desirable) 
• Current Victorian Driver’s License and ability to drive a range of vehicles as required (Compulsory)
• Current Police and Working with Children Check valid for employment purposes (Compulsory) 
• NDIS Worker Clearance Check (may be required for this position)

For a copy of the Position Description please visit our Careers page https://www.inspiro.org.au or email **********@inspiro.org.au

About Inspiro

Inspiro is a not-for-profit community health service based in the Yarra Ranges. We’ve been delivering responsive, affordable, and accessible care to our community for more than 26 years. We have strong connections with community stake holders and local councils, with the potential for future growth.

We provide friendly and client-centred allied health, (adult and paediatric), counselling, dental and health promotion services that enhance and improve the health and wellbeing of our locals.

Why work at Inspiro? 

• Wellbeing is our priority - we’re committed to a culture that values and supports staff wellbeing. All our leaders are trained in mental health first aid and our wellbeing initiatives are ever evolving and promoted across our organisation. We have trained Wellbeing Connectors, supported Personal Resilience Plans, a Wellness Well for staff wellbeing driven activities, an active Health & Wellbeing Committee (just to name a few) and of course our Employee Assistance Program.
• Attractive remuneration - receive a generous salary and benefits, including NFP salary packaging, meal and entertainment to increase your take home pay and also novated lease
• Great team culture - we promote a collaborative approach across Inspiro and our staff can benefit from a flexible, family-friendly, and outcome-focused culture and bring their whole selves to work.
• Ongoing professional development - we invest in workforce development and provide opportunities for our staff to grow and enhance the way we work and provide services. Annual staff scholarships applications also available, along with an allowance for Professional Development.
• Everyone is welcome - Inspiro encourages a diverse and inclusive culture where individual differences and intersecting identities are respected and celebrated.
• Free onsite car parking & accessible public transport - we have free onsite car parking and are also close to Belgrave and Lilydale train stations.

To Apply:

Tell us why you’d like to work at Inspiro and what you can bring to this role. 

Please attach a cover letter and an updated resume and send your application to our HR team at **********@inspiro.org.au. 

We’re keen to recruit for this role ASAP – so we’ll shortlist as applications are received. Only shortlisted applicants will be contacted.

We welcome Everyone. Inspiro is committed to an inclusive workforce and celebrates the value of difference and diversity. We encourage applications from people of all abilities and ages, First Nations people and people of all cultures. We also encourage people to apply who have a lived experience of mental health challenges so that our workforce can better connect with our community and drive collaborative and innovative healthcare improvements.

To be the successful candidate you must:

• meet the position requirements, 
• undertake a current Police Record Check,
• hold an Employee Working with Children Check, and
• meet the mandatory COVID-19 vaccination requirements. 

Inspiro may request additional background checks subject to current legislation.